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CARES Act Student Emergency Grant

In April 2020, the US Department of Education (DOE) announced that more than $6 billion would be distributed immediately to colleges and universities across the country to provide direct emergency financial aid grants to college students whose lives and educational pathways have been disrupted by the COVID-19 outbreak. The funding has been made possible through the Higher Education Emergency Relief Fund authorized by the Coronavirus Aid, Relief, and Economic Security (CARES) Act.  

The sole purpose of this federal funding is to provide emergency financial aid grants to students for expenses they’ve incurred related to the disruption of campus operations due to the coronavirus. Such expenses include food, housing, course materials, technology, health care, and child-care expenses.  

Allan Hancock College was allocated a total of $3,853,902 under the CARES Act. On April 13, 2020, Allan Hancock College signed and returned to the Department of Education the Certification and Agreement for Higher Education Emergency Relief Funding and intends to use no less than 50 percent of the funds received under § 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

  • Allan Hancock College was allocated $1,926,951 for emergency financial assistance for eligible post-secondary students. The grants are intended to help students cover costs they have experienced as a result of the school closure due to the pandemic. This funding will be allocated through two distribution strategies, including broad distribution and emergency grants.
  • The District was also allocated $1,926,951 to help address the significant financial costs as a result of the COVID-19 emergency.

ALLAN HANCOCK COLLEGE DOE CARES-HSI ACT DISBURSEMENT- Cash Emergency Aid Only Spring 2021 
(January 19 – May 20, 2021) 
Disbursement Date
1/4/2021 to 5/21/2021
Students who need Cash Aid could apply for our CARES-HSI ACT Emergency funding through our Basic Needs Center application. 
https://www.hancockcollege.edu/basicneeds/emergencyfund.php 

The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis.  The Financial Aid Coordinator will check eligibility before awarding ECARES -HIS funding. 
·         If the student was not eligible, they worked together to identify other College emergency funds to assist the student.   
·         If the student was eligible for ECARES, the student was then awarded the amount specified on their request. 
93 $869,110.00

 

ALLAN HANCOCK COLLEGE DOE CARES-HSI ACT DISBURSEMENT- Direct Grant Aid
Disbursement Date      
  For the Spring 2021 semester, we awarded CARES-HSI funds to enrolled credit students.     
       
  On March 8, 2021 & again on April 26, 2021, we ran a report that showed enrolled students in credit courses for Spring 2021 who:    
  ·         Were enrolled in a minimum of 6.0 units    
  ·         Who had a 2021-2022 FAFSA on file    
       
  HSI FUNDING – 1st DISBURSEMENT – Spring 2021    
  # of Units # of Students  Award Amount   Total Disbursed     
  6-8.5 UNITS 79 $125.00           $ 9,875.00    
  9-11.5 UNITS 101 $175.00          $17,675.00    
  12+ UNITS 244 $ 225.00         $54,900.00    
3/8/2021 TOTALS 424   $82,450.00 424 $82,450.00
 
  HSI FUNDING – 2nd DISBURSEMENT – Spring 2021    
  # of Units # of Students  Award Amount   Total Disbursed     
  6-8.5 UNITS 360 $125.00           $ 45,000.00    
  9-11.5 UNITS 381 $175.00          $ 66,675.00    
  12+ UNITS 2,409 $225.00          $542,025.00    
4/26/2021 TOTALS 3,150   $653,700.00 3,150 $653,700.00

 

Eligibility for Fall 2022

  • All currently enrolled  Allan Hancock College students enrolled in credit courses.
  • Full- and part-time students, though awards may be prorated for part-time students 
  • Students who have submitted a FAFSA or CDAA to Allan Hancock College data may be used to determine eligibility.  

All eligible students must: 

While we know that not all students will qualify for CARES funding under current federal government guidelines, other campus-based emergency funds such as the Allan Hancock College Basic Needs Center may be accessed to support students with demonstrated need.  

Given the high-profile nature of this funding, students should be aware and vigilant against attempts to gain access to their student account through phishing.   

Disbursement Process for Fall 2022

To receive the CARES Act funds for the FALL 2022  semester, students must  

College notifications (Watch your myHancock email):  

Students should continue to check the status of their financial aid award under their "My Financial Aid" heading in the student portal and click “View My Financial Aid.”  Be sure to choose the Award Year: “Summer 2022 to Spring 2023.”

Please continue to check this webpage for any changes/additions, etc.  

For any questions, please contact the Financial Aid Office at 805-922-6966 ext. 3200 or finaid@hancockcollege.edu

Eligibility for spring 2023

  • All currently enrolled Allan Hancock College students enrolled in credit courses.
  • Full- and part-time students, though awards may be prorated for part-time students 
  • Students who have submitted a FAFSA or CDAA to Allan Hancock College data may be used to determine eligibility.  

All eligible students must: 

While we know that not all students will qualify for CARES funding under current federal government guidelines, other campus-based emergency funds such as the Allan Hancock College Basic Needs Center may be accessed to support students with demonstrated need.  

Given the high-profile nature of this funding, students should be aware and vigilant against attempts to gain access to their student account through phishing. 

Disbursement Process for Spring 2023

To receive the CARES Act funds for the  Spring 2023 semester, students must  

College notifications (Watch your myHancock email): 

Students should continue to check the status of their financial aid award under their "My Financial Aid" heading in the student portal and click “View My Financial Aid.”  Be sure to choose the Award Year: “Summer 2022 to Spring 2023”.

Please continue to check this webpage for any changes/additions, etc.  

For any questions, please contact the Financial Aid Office at 805-922-6966 ext. 3200 or finaid@hancockcollege.edu

 

PDF Copy AHC CARES Act Disb. Process for ALL awards from 2020 to sum. 2022 7-26-2022

ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Direct Aid 
SPRING 2020
Disbursement Date Process/Criteria Used # of Students Paid Total Allocation
5-1-2020 
(1ST Disbursement)
On April 22, 2020, we created a report that showed all currently enrolled students in credit courses, who are enrolled in an eligible Title IV program for the spring 2020 semester, AND who had a 2019-2020 FAFSA on file.  This resulted in 4,052 students meeting both criteria. 
 
We then sorted the data by EFC from 0 to the maximum PELL EFC of 5576 and identified all of the students that met all of the Title IV eligibility requirements. This resulted in 2,875 students being awarded $200.00 each on 5/1/2020.  We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey.   
 
Next, we also sent an email notification and text message to 2,871 students who were currently enrolled in an approved program but had NOT submitted a 2019-2020 FAFSA that to be considered for CARES Act funding that they needed to submit a 2019-2020 FAFSA by May 29, 2020.
2,875 $575,000.00
5-18-2020 
(2nd Disbursement)
Using the original query from April 22, 2020, we looked at the remaining 1,177 students who had been awarded a CA Promise Grant (CCPG) and met all of the Title IV eligibility requirements.  This resulted in 580 students being awarded $200.00 each on May 8, 2020. We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey. 580 $116,000.00
5/26/2020 
6/1/2020 
6/8/2020 
6/15/2020 
6/25/2020 
We automated our awarding process for CARES Act funding by identifying new 2019-2020 FASFA applications that we received weekly for students that met all of the Title IV eligibility requirements and awarded students who met all of the criteria on a weekly basis. We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey. 6
1
3
1
1
$1,200.00 
$200.00 
$600.00 
$200.00 
$200.00 
6/16/2020 
(7th Disbursement)
Using the original query from April 22, 2020, we identified students with an EFC higher than 5576 that had NOT been awarded a CCPC.  We sent 533 emails to students on 5/18/2020 to complete our student survey which indicated that they had incurred an emergency as part of COVID-19.  The survey due date was 5/25/2020.   
 
On June 5, 2020, we identified 92 students from the original email list of 533 students that had completed the survey as of June 5, 2020 and met all of the Title IV requirements and awarded them $200.00 each.  We sent an email notification and text message to all students in this group.
92 $18,400.00
  TOTAL DIRECT AID CARES DISBURSED AS OF JUNE 30, 2020 3,559 $711,000.00
ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Cash Emergency Aid 
SPRING 2020

Disbursement Date Process/Criteria Used # of Students Paid Total Allocation
5/11/2020 – 6/15/2020 Students who need Cash Aid could apply for our CARES ACT Emergency funding through our Basic Needs Center application. 
https://www.hancockcollege.edu/basicneeds/emergencyfund.php 
The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis.  The Financial Aid Coordinator checked all Title IV eligibility requirements before awarding ECARES funding.   
• If the student was not eligible, they worked together to identify other College emergency funds to assist the student.   
• If the student was eligible for ECARES, the student was then awarded the amount specified on their request. 

30
$6,075.00
  TOTAL CARES FUNDS DISBURSED AS OF JUNE 30, 2020 3,589
$717,075.00
 
ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Cash Emergency Aid Only 
 SUMMER 2020 (June 15-July 30, 2020)

Disbursement Date Process/Criteria Used # of Students Paid Total Allocation
 
 
 
7/6/2020  

8/3/2020
Students who need Cash Aid could apply for our CARES ACT Emergency funding through our Basic Needs Center application. 
https://www.hancockcollege.edu/basicneeds/emergencyfund.php.
The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis.  The Financial Aid Coordinator will check eligibility before awarding ECARES funding. 
• If the student was not eligible, they worked together to identify other College emergency funds to assist the student.   
• If the student was eligible for ECARES, the student was then awarded the amount specified on their request.




 
4




$400.00 
 
$825.00
  NOTE:  Close out summer 2020 – Close July 30, 2020 7
$1,225.00
 

ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Direct Aid 
Fall 2020 - August 10, 2020 – December 11, 2020

Disbursement Date Process/Criteria Used Process/Criteria Used  Process/Criteria Used 

 
 
 
 
 
 
8/31/2020

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 


 
 
10/12/2020

Starting balance for the 2020-2021 CARES ACT FUNDING $1,206,301.00
 -------------------------------------------------------------------------------------------- 
For the Fall 2020 semester, we will only be awarded CARES Act funds to enrolled credit students. 

On August 31, we ran a report that showed all currently enrolled students in credit courses, who are enrolled for the FALL 2021 semester, AND who had a 2020-2021 FAFSA or CDAA on file.  This resulted in 5,678 students meeting both criteria.  

We then sorted the data by EFC from 0 to the maximum PELL EFC of 5576 and were enrolled in a minimum of 6 units.  This resulted in 3,415 students being awarded on August 31, 2020.  We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey.   (Use RAVE system)

CARES ACT FUNDING - 1ST DISBURSEMENT - FALL 2020
# of Units # of Students Award Amount Total Disbursed
6-8.5 UNITS 843 $100.00 $84,300.00
9-11.5 UNITS 726 $150.00 $108,900.00
12+ UNITS 1,817 $200.00 $363,400.00
TOTALS 3,415   $556,600.00
As of 8-31-2020 SOURCE: ARGOS report 
 

 


We automated our awarding process for CARES Act funding by identifying new 2020-2021 FASFA applications that we received weekly for students that met all of the Title IV eligibility requirements and awarded students who met all of the criteria on a weekly basis. We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey.   (We stopped awarding using CARES funds until spring 2021 semester.)

 

 

 


3,415

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 


 
 
7

 
 
 
 
 
 
$556,600.00

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 


 
 
$1,050.00

ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT- Cash Emergency Aid 
 FALL 2020 (August 10, 2020 – December 12, 2020)

Disbursement Date

Process/Criteria Used

# of Students Paid

Total Allocation




8/24/2020 - 12/7/2020

Students who need Cash Aid could apply for our CARES ACT Emergency funding through our Basic Needs Center application. 
https://www.hancockcollege.edu/basicneeds/emergencyfund.php
 
The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis.  The Financial Aid Coordinator to ensure that the student had a FAFSA or CDAA on file before awarding ECARES funding.   
• If the student was not eligible, they worked together to identify other College emergency funds to assist the student.   
• If the student was eligible for ECARES, the student was then awarded the amount specified on their requests.




19




$5,920.00

 

NOTE:  Close out fall 2020 – Close December 31, 2020

3,441

$563,570.00

 
ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Direct Aid 
 Spring 2021 (January 19 – May 20, 2021)

Disbursement Date

Process/Criteria Used

# of Students Paid

Total Allocation

2/18/2021

For the Spring 2021 semester, we will only be awarding CARES act funding to enrolled credit students.
After the add drop period has ended, we ran a report that shows all currently enrolled students in credit course, who are enrolled for the Spring 2021 semester, AND who had a 2020-2021 FAFSA or CDAA on file.  This resulted in 2,972 students meeting both criteria.  We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey.   (Use RAVE system)  http://bit.ly/CaresAct_Spring21
CARES ACT FUNDING - 1ST DISBURSEMENT - SPRING 2021
# of Units # of Students Award Amount Total Disbursed
6-8.5 UNITS 889 $100.00 $84,300.00
9-11.5 UNITS 690 $150.00 $108,900.00
12+ UNITS 1,393 $200.00 $363,400.00
TOTALS 2,972   $545,150.00

2,972

$545,150.00

 

2/22/2021

 

 

 

 

 

 


3/1 /2021

 

We automated our awarding process for CARES Act funding by identifying new 2020-2021 FASFA applications that we received weekly for students that met all of the Title IV eligibility requirements and awarded students who met all of the criteria on a weekly basis. We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey.  http://bit.ly/CaresAct_Spring21
-------------------------------------------------------------------------------------------------
ALLAN HANCOCK COLLEGE DOE HISPANIC SERVICE INSTITUTION (HSI) CARES ACT DISBURSEMENT-Direct Aid
On March 1, 2021, we ran a report that showed currently enrolled students in credit courses for Spring 2021 who: 
• were enrolled in a minimum of 6.0 units 
• who had a 2020-2021 FAFSA or CDAA on file 
• who had a PELL EFC of 5711+
• who had a CCPG for spring 2021  
• who did not receive a CARES Act disbursement for the Spring 2021 semester. 
  (Use RAVE system)  http://bit.ly/CaresAct_Spring21
CARES ACT FUNDING - 1ST DISBURSEMENT - SPRING 2021
# of Units # of Students Award Amount Total Disbursed
6-8.5 UNITS 183 $125.00 $22,875.00
9-11.5 UNITS 141 $175.00 $24,675.00
12+ UNITS 269 $225.00 $60,525.00
TOTALS 593   $108,075.00*
*NOTE $58.00 was charged to COVID 19 funds

 



39

 

 

 

 




593

 

$7,075.00

 

 

 







$108,075.00

 

 

 

 

3/8/2021

For the Spring 2021 semester, we will only be awarding CARES-HSI act funding to enrolled credit students.
After the add drop period has ended, we ran a report that shows all currently enrolled students in credit course, who are enrolled for the Spring 2021 semester, AND who had a 2020-2021 FAFSA or CDAA on file and has NOT been awarded a CARES Act grant in the Spring 2021 semester.
We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey.   (Use RAVE system) http://bit.ly/AHC_CARES_HSI 
https://hancockcollege.co1.qualtrics.com/reports/RC/public/aGFuY29ja2NvbGxlZ2UtNjA0N2JmYTg4MmNiNDcwMDEwNzh
jZGMwLVVSX2JPM0xqMjVUUHpLcGk0Wg==
CARES-HSI ACT FUNDING - 1ST DISBURSEMENT - SPRING 2021
# of Units # of Students Award Amount Total Disbursed
6-8.5 UNITS 92 $125.00 $11,500.00
9-11.5 UNITS 104 $175.00 $18,200.00
12+ UNITS 1,229 $225.00 $51,525.00
TOTALS 2,425   $81,225.00

 






425

 

 

 

$81,225.00

 

 

NOTE:  Close out Spring 2021 – Closes May 21, 2021

4,029

$737,125.00

ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Direct Aid
Fall 2021 (August 16 – December 9, 2021)

Disbursement 
Date

Process/Criteria Used

# of Students Paid

Total Allocation

8/6/2021

 

 

 

 

 

 

 

 

 

 

 

 

8/6/2021

For the Fall 2021 semester, we awarded HEERF II funds to enrolled credit students.

On August 6, 2021, we ran a report that showed currently enrolled students in credit courses for Fall 2021 who: 
• were enrolled in a minimum of .5 units 
• who had a 2021-2022 FAFSA or CDAA on file

table with award key data for HEERF Funding

For the fall semester, we awarded HEERF II funds to 355 students who were enrolled 100% online in credit courses for the fall 2021 semester and were eligible to receive the College’s Vaccine Incentive which included uploading their vaccination record into the College’s Health portal.  However, since the students did not live in the AHC District, we provided them with a $250 award grant in-lieu of a $250 VISA gift card.  

4,835

 

 

 

 

 

 

 

 

 

 

 

 

355

 

$899,075.00

 

 

 

 

 

 

 

 

 

 

 

 

$88,750.00

ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT- Cash Emergency Aid
 FALL 2021 (August 16 – December 9, 2021) 

Disbursement Date

Process/Criteria Used

# of Students Paid

Total Allocation

 

 

 

7/26/2021 –12/16/2021

Students who need Cash Aid could apply for our CARES ACT Emergency funding through our Basic Needs Center application. 
https://www.hancockcollege.edu/basicneeds/emergencyfund.php
 
The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis.  The Financial Aid Coordinator to ensure that the student had a FAFSA or CDAA on file before awarding ECARES funding.   

• If the student was not eligible, they worked together to identify other College emergency funds to assist the student.   If the student was eligible for ECARES, the student was then awarded the amount specified on their requests.






74

 

 

 

4,909






$32,031.00

 

 

 

$931,106.00

 

 

NOTE:  Close out Fall 2021 – Closes December 16, 2021 

5,264

$1,019,856.00

 
ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-DIRECT AID
Spring 2022 (January 24, 2022 – May 25, 2022)

Disbursement Date

Process/Criteria Used

# of Students Paid

Total Allocation

 

4/4/2022 




4/15/2022 



On April 4, 2022, we ran a report that showed currently enrolled students in credit courses and awarded them $150.00 award.

On April 15, 2022, we also awarded $150.00 award to currently enrolled Dreamer Students enrolled in credit courses.

 

1,485

 

 

113

 

$222,750.00

 

 

$16,950.00

 

ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT Cash Emergency Aid
 Spring 2022 (January 24, 2022 – May 25, 2022)

1/24-5/25/2022

Students who need Cash Aid could apply for our CARES ACT Emergency funding through our Basic Needs Center application. 
https://www.hancockcollege.edu/basicneeds/emergencyfund.php
 
The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis.  The Financial Aid Coordinator to ensure that the student had a FAFSA or CDAA on file before awarding ECARES funding.   

• If the student was not eligible, they worked together to identify other College emergency funds to assist the student.   If the student was eligible for ECARES, the student was then awarded the amount specified on their requests.

130

$51,155.00

 

 

NOTE:  Close out Spring 2022 – Closes May 25, 2022

1,728

$290,855.00

 
ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-DIRECT AID
Summer 2022 (June 13 – August 4, 2022)

Disbursement Date

Process/Criteria Used

# of Students Paid

Total Allocation

7/6/2022

For the Fall 2021 semester, we awarded HEERF II funds to enrolled credit students.

On August 6, 2021, we ran a report that showed currently enrolled students in credit courses for Fall 2021 who: 
• were enrolled in a minimum of .5 units 
• who had a 2021-2022 FAFSA or CDAA on file

Award Key with Data used for HEERF funding

2,048

$113,525.00

 

 

 

Quarterly Expenditure Reports

Institutional and DHSI Report 00111100_HEERF_Q32020_011021

Institutional and DHSI Report 00111100_HEERF_Q42020_011021

Institutional and DHSI Report 00111100_HEERF_Q42020_041421

Institutional and DHSI Report 00111100_HEERF_Q42020_070921

Institutional and DHSI Report 00111100_HEERF_Q12021_041021

Institutional and DHSI Report 00111100_HEERF_Q12021_070921

Institutional_and_DHSI_Report_00111100_HEERF_Q22021_071021

Institutional_and_DHSI_Report_00111100_HEERF_Q22021_100721

Institutional_and_DHSI_Report_00111100_HEERF_Q32021_101021

Institutional_and_DHSI_Report_00111100_HEERF_Q42021_011022

Institutional_and_DHSI_Report_00111100_HEERF_Q12022_041022

Institutional_and_DHSI_Report_00111100_HEERF_Q22022_071022