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CARES Act Student Emergency Grant

In April 2020, the US Department of Education (DOE) announced that more than $6 billion would be distributed immediately to colleges and universities across the country to provide direct emergency financial aid grants to college students whose lives and educational pathways have been disrupted by the COVID-19 outbreak. The funding has been made possible through the Higher Education Emergency Relief Fund authorized by the Coronavirus Aid, Relief, and Economic Security (CARES) Act.  

The sole purpose of this federal funding is to provide emergency financial aid grants to students for expenses they’ve incurred related to the disruption of campus operations  due to the coronavirus. Such expenses include food, housing, course materials, technology, health care, and child-care expenses.  

Allan Hancock College was allocated a total of $3,853,901 under the CARES Act. On April 13, 2020, Allan Hancock College signed and returned to the Department of Education the Certification and Agreement for Higher Education Emergency Relief Funding and intends to use no less than 50 percent of the funds received under § 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

  • Allan Hancock College was allocated $1,926,950 for emergency financial assistance for eligible post-secondary students. The grants are intended to help students cover costs they have experienced as a result of the school closure due to the pandemic. This funding will be allocated through two distribution strategies, including broad distribution and emergency grants.
  • The District was also allocated $1,926,950.00 to help address the significant financial costs as a result of the COVID-19 emergency.

As of September 11, 2020, Allan Hancock College has disbursed $1,467,380.00.  The CARE grant assisted a total of 7,015 students.

Eligibility for FALL 2020/SPRING 2021
  • All currently enrolled Allan Hancock College students enrolled in credit courses.
  • Full- and part-time students, though awards may be prorated for part-time students 
  • Students who have submitted a FAFSA or CDAA to Allan Hancock College data may be used to determine eligibility.  

All eligible students must: 

While we know that not all students will qualify for CARES funding under current federal government guidelines, other campus-based emergency funds such as the Allan Hancock College Basic Needs Initiative may be accessed to support students with demonstrated need.  

Given the high-profile nature of this funding, students should be aware and vigilant against attempts to gain access to their student account through phishing.   

Please continue to check this webpage for any changes/additions, etc.  

For any questions, please contact the Financial Aid Office at (805) 862-3290 ext. 3200 or finaid@hancockcollege.edu 

FALL 2020/SPRING 2021 

To receive the CARES Act funds for the FALL 2020 and/or Spring 2021 semester, students must  

  • Submit a Free Application for Federal Student Aid (FAFSA) or the California Dream Act Application (CDAA) for the 2020–21 year.  If you have already completed a FAFSA for 2020-2021, you do not need to resubmit your application.   

College notifications (Watch your myHancock email): 

  • For the fall 2020 semester, we emailed notifications to students who received the CARES Acts fund disbursement on September 1, 2020, which included the Emergency Grant Fund Application survey which must be completed.  

Students should continue to check the status of their financial aid award under their "My Financial Aid" heading in the student portal and click “View My Financial Aid.”  Be sure to choose the Award Year: “Summer 2019 to Spring 2020.”  

The deadline to submit a 2020-2021 FAFSA is Monday, January 4, 2021, to be considered for CARES funding.

Eligibility for Spring 2020 ONLY
  • All currently enrolled Allan Hancock College students enrolled in credit courses/programs 
  • Full- and part-time students, though awards may be prorated for part-time students 
  • Students who meet basic eligibility criteria for federal financial aid. The Free Application for Federal Student Aid (FAFSA) data will determine eligibility.  

All eligible students must: 

  • Not owe an overpayment (refund) on Title IV grants; 
  • Not be in default on a Title IV loan; 
  • Have returned any fraudulently obtained title IV funds, if the student is convicted of or pleaded guilty or no contest to criminal charges; 
  • Not have fraudulently received Title IV loans in excess of annual or aggregate limits; 
  • Have repaid any Title IV loan overpayment amounts in excess of annual or aggregate limits, if obtained inadvertently; 
  • Not have a federal or state conviction for drug possession or sale, with certain time limitations.  
Please note that CARES Act (2019-20 year only) funding does not cover: 
  • International, undocumented, and concurrent enrollment/College Now students due to federal government guidelines  

While we know that not all students will qualify for CARES funding under current federal government guidelines, other campus-based emergency funds such as the Allan Hancock College Basic Needs Initiative may be accessed to support students with demonstrated need.  

Given the high-profile nature of this funding, students should be aware and vigilant against attempts to gain access to their student account through phishing.   

Please continue to check this webpage for any changes/additions, etc.  

For any questions, please contact the Financial Aid Office at 805-862-3290 ext. 3200 or finaid@hancockcollege.edu 

SPRING 2020 ONLY 

To receive the $200 CARES Act funds for the spring 2020 semester, students must  

  • Submit a Free Application for Federal Student Aid (FAFSA) for 2019–20.  If you've already completed a FAFSA for 2019-2020, you do not need to resubmit your application.   
  • Emergency Grant Fund Application survey - included in the notification email - must be completed.  

College notifications (Watch your myHancock email): 

  • Email notifications were sent to current students who received the CARES Acts fund disbursement on April 30, 2020, which included the Emergency Grant Fund Application survey which must be completed.  
  • Email notifications also sent to current students who have NOT submitted a FAFSA for the 2019-2020 year. Students must complete the 2019-20 FAFSA form to be consider for CARES Act funding no later than Friday, May 29, 2020, to be considered for the CARES Act funding. Included in the email is the Emergency Grant Fund Application survey which must also be completed.  

Financial aid files for this award will be processed every week on a first-come; first-serve bases through June 30, 2020.    

Students should continue to check the status of their financial aid award under their "My Financial Aid" heading in the student portal and click “View My Financial Aid.”  Be sure to choose the Award Year: “Summer 2019 to Spring 2020.”  

The deadline to submit a 2019-2020 FAFSA is Friday, May 29, 2020, to be considered for CARES funding.

ALLAN HANCOCK COLLEGE CARES ACT DISBURSEMENT-Direct Aid

 SPRING 2020

Disbursement Date  Process/Criteria Used # of Students Paid Total Allocation
5-1-2020 (1st Disbursement)
On April 22, 2020, we created a report that would show all current enrolled students in credit courses who are enrolled in an eligible Title IV program for the spring 2020 semester AND who had a 2019-2020 FAFSA on file.  This resulted in 4,052 students meeting both criteria. We then sorted the data by EFC from 0 to the maximum PELL EFC of 5576 and identified all of the students that met all of the Title IV eligibility requirements. This resulted in 2,875 students being awarded $200.00 each on 5/1/2020.  We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey.  Next, we also sent an email notification and text message to 2,871 students who were currently enrolled in an approved program but had NOT submitted a 2019-2020 FAFSA that to be considered for CARES Act funding that they need to submit a 2019-2020 FAFSA by May 29, 2020. 2, 875 $575,000
5-18-2020 (2nd Disbursement) 
Using the original query from 4-22-2020, we looked at the remaining 1,177 students who had been awarded a CA Promise Grant (CCPG) and met all of the Title IV eligibility requirements.  This resulted in 580 students being awarded $200.00 each on 5/8/2020. We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey.  580 $116,000
5/26/2020
6/1/2020
6/8/2020
6/12/20206/25/2020 (3rd-6th, 8th Disbursements)
We automated our awarding process for CARES Act funding by identifying new 2019-2020 FASFA applications that we received weekly for students that met all of the Title IV eligibility requirements and awarded students who met all of the criteria on a weekly basis. We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey. 

6

1

3

1

1

$200

$600

$200

$200

$200

6/16/2020 (7th Disbursement)
Using the original query from 4-22-2020, we identified students with a EFC higher than 5576 that had NOT been awarded a CCPC.  We sent 533 emails to students on 5/18/2020 to complete our student survey which indicated that they had incurred an emergency as part of COVID-19.  The survey due date was 5/25/2020.  On June 5, 2020, we identified 87 students from this list that had completed the survey as of June 5, 2020 and met all of the Title IV requirements and awarded them $200.00 each.  We sent an email notification and text message to all students in this group. 87 $17,600
  TOTAL DIRECT AID CARES DISBURSED AS OF JUNE 30, 2020 3,554 $711,000

 

ALLAN HANCOCK COLLEGE CARES ACT DISBURSEMENT-Cash Aid

 SPRING 2020

Disbursement Date Process/Criteria Used # of Students Paid Total Allocation
5/11/2020 – 6/9/2020

Students who need Cash Aid could apply for our CARES ACT Emergency funding through our Basic Needs Initiative application.

https://www.hancockcollege.edu/basicneeds/emergencyfund.php

The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis.  The Financial Aid Coordinator checked all Title IV eligibility requirements before awarding ECARES funding. 

  • If the student was not eligible, they worked together to identify other College emergency funds to assist the student.
  • If the student was eligible for ECARES, the student was then awarded the amount specified on their request.
31 $6,075
  TOTAL CARES FUNDS DISBURSED AS OF JUNE 30, 2020 3585

$717,075

 

 

ALLAN HANCOCK COLLEGE DOE CARES ACT & HISPANIC SERVICING INSTITUTION CARES ACT   DISBURSEMENT-Direct Aid 

Fall 20/Sp. 21 - (August 17, 2020–April 30, 2021)

   
Disbursement Date Process/Criteria Used # of Students Paid Total Allocation
8/31/2020 For the Fall 2020 semester, we will only be awarded CARES Act funds to enrolled credit students.

On August 31, 2020, we ran a report that showed all currently enrolled students in credit courses, who are enrolled for the FALL 2021 semester, AND who had a 2020-2021 FAFSA or CDAA on file.  This resulted in 5,678 students meeting both criteria.

We then sorted the data by EFC from 0 to the maximum PELL EFC of 5576 and were enrolled in a minimum of 6 units.  This resulted in 3,415 students being awarded on August 31, 2020.  We sent an email notification and text message to all students in this group.  We also asked the students to complete a CARES Act funding survey.  
3,415 $560,300.00
CARES ACT FUNDING - 1ST DISBURSEMENT - FALL 2020
 # of Units # of Students  Award Amount   Total Disbursed 
6-8.5 UNITS 859 $100.00 $85,900.00
9-11.5 UNITS 736 $150.00 $110,400.00
12+ UNITS 1,820 $200.00 $364,000.00
TOTALS 3,415   $560,300.00