CARES Act Student Emergency Grant
In April 2020, the US Department of Education (DOE) announced that more than $6 billion would be distributed immediately to colleges and universities across the country to provide direct emergency financial aid grants to college students whose lives and educational pathways have been disrupted by the COVID-19 outbreak. The funding has been made possible through the Higher Education Emergency Relief Fund authorized by the Coronavirus Aid, Relief, and Economic Security (CARES) Act.
The sole purpose of this federal funding is to provide emergency financial aid grants to students for expenses they’ve incurred related to the disruption of campus operations due to the coronavirus. Such expenses include food, housing, course materials, technology, health care, and child-care expenses.
Allan Hancock College was allocated a total of $3,853,902 under the CARES Act. On April 13, 2020, Allan Hancock College signed and returned to the Department of Education the Certification and Agreement for Higher Education Emergency Relief Funding and intends to use no less than 50 percent of the funds received under § 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
- Allan Hancock College was allocated $1,926,951 for emergency financial assistance for eligible post-secondary students. The grants are intended to help students cover costs they have experienced as a result of the school closure due to the pandemic. This funding will be allocated through two distribution strategies, including broad distribution and emergency grants.
- The District was also allocated $1,926,951 to help address the significant financial costs as a result of the COVID-19 emergency.
| ALLAN HANCOCK COLLEGE DOE CARES-HSI ACT DISBURSEMENT- Cash Emergency Aid Only Spring
2021 (January 19 – May 20, 2021) |
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| Disbursement Date 1/4/2021 to 5/21/2021 |
Students who need Cash Aid could apply for our CARES-HSI ACT Emergency funding through
our Basic Needs Center application. https://www.hancockcollege.edu/basicneeds/emergencyfund.php The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis. The Financial Aid Coordinator will check eligibility before awarding ECARES -HIS funding. · If the student was not eligible, they worked together to identify other College emergency funds to assist the student. · If the student was eligible for ECARES, the student was then awarded the amount specified on their request. |
93 | $869,110.00 | ||||
| ALLAN HANCOCK COLLEGE DOE CARES-HSI ACT DISBURSEMENT- Direct Grant Aid | |||||||
| Disbursement Date | |||||||
| For the Spring 2021 semester, we awarded CARES-HSI funds to enrolled credit students. | |||||||
| On March 8, 2021 & again on April 26, 2021, we ran a report that showed enrolled students in credit courses for Spring 2021 who: | |||||||
| · Were enrolled in a minimum of 6.0 units | |||||||
| · Who had a 2021-2022 FAFSA on file | |||||||
| HSI FUNDING – 1st DISBURSEMENT – Spring 2021 | |||||||
| # of Units | # of Students | Award Amount | Total Disbursed | ||||
| 6-8.5 UNITS | 79 | $125.00 | $ 9,875.00 | ||||
| 9-11.5 UNITS | 101 | $175.00 | $17,675.00 | ||||
| 12+ UNITS | 244 | $ 225.00 | $54,900.00 | ||||
| 3/8/2021 | TOTALS | 424 | $82,450.00 | 424 | $82,450.00 | ||
| HSI FUNDING – 2nd DISBURSEMENT – Spring 2021 | |||||||
| # of Units | # of Students | Award Amount | Total Disbursed | ||||
| 6-8.5 UNITS | 360 | $125.00 | $ 45,000.00 | ||||
| 9-11.5 UNITS | 381 | $175.00 | $ 66,675.00 | ||||
| 12+ UNITS | 2,409 | $225.00 | $542,025.00 | ||||
| 4/26/2021 | TOTALS | 3,150 | $653,700.00 | 3,150 | $653,700.00 | ||
Eligibility for Fall 2022
- All currently enrolled Allan Hancock College students enrolled in credit courses.
- Full- and part-time students, though awards may be prorated for part-time students
- Students who have submitted a FAFSA or CDAA to Allan Hancock College data may be used to determine eligibility.
All eligible students must:
- Complete and submit a Free Application for Federal Aid (FAFSA) or a California Dream Act Application by November 4, 2022.
While we know that not all students will qualify for CARES funding under current federal government guidelines, other campus-based emergency funds such as the Allan Hancock College Basic Needs Center may be accessed to support students with demonstrated need.
Given the high-profile nature of this funding, students should be aware and vigilant against attempts to gain access to their student account through phishing.
Disbursement Process for Fall 2022
To receive the CARES Act funds for the FALL 2022 semester, students must
- Submit a Free Application for Federal Student Aid (FAFSA) or the California Dream Act Application (CDAA) for the 2022–23 year
College notifications (Watch your myHancock email):
Students should continue to check the status of their financial aid award under their "My Financial Aid" heading in the student portal and click “View My Financial Aid.” Be sure to choose the Award Year: “Summer 2022 to Spring 2023.”
Please continue to check this webpage for any changes/additions, etc.
For any questions, please contact the Financial Aid Office at 805-922-6966 ext. 3200 or finaid@hancockcollege.edu
Eligibility for spring 2023
- All currently enrolled Allan Hancock College students enrolled in credit courses.
- Full- and part-time students, though awards may be prorated for part-time students
- Students who have submitted a FAFSA or CDAA to Allan Hancock College data may be used to determine eligibility.
All eligible students must:
- Complete and submit a Free Application for Federal Aid (FAFSA) or a California Dream Act Application by May 5, 2023.
While we know that not all students will qualify for CARES funding under current federal government guidelines, other campus-based emergency funds such as the Allan Hancock College Basic Needs Center may be accessed to support students with demonstrated need.
Given the high-profile nature of this funding, students should be aware and vigilant against attempts to gain access to their student account through phishing.
Disbursement Process for Spring 2023
To receive the CARES Act funds for the Spring 2023 semester, students must
- Submit a Free Application for Federal Student Aid (FAFSA) or the California Dream Act Application (CDAA) for the 2022–23 year
College notifications (Watch your myHancock email):
Students should continue to check the status of their financial aid award under their "My Financial Aid" heading in the student portal and click “View My Financial Aid.” Be sure to choose the Award Year: “Summer 2022 to Spring 2023”.
Please continue to check this webpage for any changes/additions, etc.
For any questions, please contact the Financial Aid Office at 805-922-6966 ext. 3200 or finaid@hancockcollege.edu
| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Direct Aid SPRING 2020 |
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| Disbursement Date | Process/Criteria Used | # of Students Paid | Total Allocation | ||||||||||||||||||||||||||||
| 5-1-2020 (1ST Disbursement) |
On April 22, 2020, we created a report that showed all currently enrolled students
in credit courses, who are enrolled in an eligible Title IV program for the spring
2020 semester, AND who had a 2019-2020 FAFSA on file. This resulted in 4,052 students meeting both
criteria. We then sorted the data by EFC from 0 to the maximum PELL EFC of 5576 and identified all of the students that met all of the Title IV eligibility requirements. This resulted in 2,875 students being awarded $200.00 each on 5/1/2020. We sent an email notification and text message to all students in this group. We also asked the students to complete a CARES Act funding survey. Next, we also sent an email notification and text message to 2,871 students who were currently enrolled in an approved program but had NOT submitted a 2019-2020 FAFSA that to be considered for CARES Act funding that they needed to submit a 2019-2020 FAFSA by May 29, 2020. |
2,875 | $575,000.00 | ||||||||||||||||||||||||||||
| 5-18-2020 (2nd Disbursement) |
Using the original query from April 22, 2020, we looked at the remaining 1,177 students who had been awarded a CA Promise Grant (CCPG) and met all of the Title IV eligibility requirements. This resulted in 580 students being awarded $200.00 each on May 8, 2020. We sent an email notification and text message to all students in this group. We also asked the students to complete a CARES Act funding survey. | 580 | $116,000.00 | ||||||||||||||||||||||||||||
| 5/26/2020 6/1/2020 6/8/2020 6/15/2020 6/25/2020 |
We automated our awarding process for CARES Act funding by identifying new 2019-2020 FASFA applications that we received weekly for students that met all of the Title IV eligibility requirements and awarded students who met all of the criteria on a weekly basis. We sent an email notification and text message to all students in this group. We also asked the students to complete a CARES Act funding survey. | 6 1 3 1 1 |
$1,200.00 $200.00 $600.00 $200.00 $200.00 |
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| 6/16/2020 (7th Disbursement) |
Using the original query from April 22, 2020, we identified students with an EFC higher
than 5576 that had NOT been awarded a CCPC. We sent 533 emails to students on 5/18/2020
to complete our student survey which indicated that they had incurred an emergency
as part of COVID-19. The survey due date was 5/25/2020. On June 5, 2020, we identified 92 students from the original email list of 533 students that had completed the survey as of June 5, 2020 and met all of the Title IV requirements and awarded them $200.00 each. We sent an email notification and text message to all students in this group. |
92 | $18,400.00 | ||||||||||||||||||||||||||||
| TOTAL DIRECT AID CARES DISBURSED AS OF JUNE 30, 2020 | 3,559 | $711,000.00 | |||||||||||||||||||||||||||||
| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Cash Emergency Aid SPRING 2020 |
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| Disbursement Date | Process/Criteria Used | # of Students Paid | Total Allocation | ||||||||||||||||||||||||||||
| 5/11/2020 – 6/15/2020 | Students who need Cash Aid could apply for our CARES ACT Emergency funding through
our Basic Needs Center application. https://www.hancockcollege.edu/basicneeds/emergencyfund.php The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis. The Financial Aid Coordinator checked all Title IV eligibility requirements before awarding ECARES funding. • If the student was not eligible, they worked together to identify other College emergency funds to assist the student. • If the student was eligible for ECARES, the student was then awarded the amount specified on their request. |
30 |
$6,075.00 | ||||||||||||||||||||||||||||
| TOTAL CARES FUNDS DISBURSED AS OF JUNE 30, 2020 | 3,589 |
$717,075.00 |
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| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Cash Emergency Aid Only SUMMER 2020 (June 15-July 30, 2020) |
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| Disbursement Date | Process/Criteria Used | # of Students Paid | Total Allocation | ||||||||||||||||||||||||||||
|
7/6/2020 8/3/2020 |
Students who need Cash Aid could apply for our CARES ACT Emergency funding through
our Basic Needs Center application. https://www.hancockcollege.edu/basicneeds/emergencyfund.php. The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis. The Financial Aid Coordinator will check eligibility before awarding ECARES funding. • If the student was not eligible, they worked together to identify other College emergency funds to assist the student. • If the student was eligible for ECARES, the student was then awarded the amount specified on their request. |
3 4 |
$400.00 $825.00 |
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| NOTE: Close out summer 2020 – Close July 30, 2020 | 7 |
$1,225.00 |
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| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Direct Aid Fall 2020 - August 10, 2020 – December 11, 2020 |
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| Disbursement Date | Process/Criteria Used | Process/Criteria Used | Process/Criteria Used | ||||||||||||||||||||||||||||
| 8/31/2020 10/12/2020 |
Starting balance for the 2020-2021 CARES ACT FUNDING $1,206,301.00 -------------------------------------------------------------------------------------------- For the Fall 2020 semester, we will only be awarded CARES Act funds to enrolled credit students. On August 31, we ran a report that showed all currently enrolled students in credit courses, who are enrolled for the FALL 2021 semester, AND who had a 2020-2021 FAFSA or CDAA on file. This resulted in 5,678 students meeting both criteria. We then sorted the data by EFC from 0 to the maximum PELL EFC of 5576 and were enrolled in a minimum of 6 units. This resulted in 3,415 students being awarded on August 31, 2020. We sent an email notification and text message to all students in this group. We also asked the students to complete a CARES Act funding survey. (Use RAVE system)
As of 8-31-2020 SOURCE: ARGOS report
|
3,415 7 |
$556,600.00 $1,050.00 |
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| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT- Cash Emergency Aid FALL 2020 (August 10, 2020 – December 12, 2020) |
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| Disbursement Date | Process/Criteria Used | # of Students Paid | Total Allocation | ||||||||||||||||||||||||||||
8/24/2020 - 12/7/2020 |
Students who need Cash Aid could apply for our CARES ACT Emergency funding through
our Basic Needs Center application. https://www.hancockcollege.edu/basicneeds/emergencyfund.php The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis. The Financial Aid Coordinator to ensure that the student had a FAFSA or CDAA on file before awarding ECARES funding. • If the student was not eligible, they worked together to identify other College emergency funds to assist the student. • If the student was eligible for ECARES, the student was then awarded the amount specified on their requests. |
19 |
$5,920.00 |
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| NOTE: Close out fall 2020 – Close December 31, 2020 | 3,441 | $563,570.00 |
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| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Direct Aid Spring 2021 (January 19 – May 20, 2021) |
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| Disbursement Date | Process/Criteria Used | # of Students Paid | Total Allocation | ||||||||||||||||||||||||||||
| 2/18/2021 |
For the Spring 2021 semester, we will only be awarding CARES act funding to enrolled
credit students.
After the add drop period has ended, we ran a report that shows all currently enrolled
students in credit course, who are enrolled for the Spring 2021 semester, AND who had a 2020-2021 FAFSA or CDAA on file. This resulted in 2,972 students meeting
both criteria. We sent an email notification and text message to all students in
this group. We also asked the students to complete a CARES Act funding survey.
(Use RAVE system) http://bit.ly/CaresAct_Spring21
|
2,972 |
$545,150.00 |
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|
2/22/2021
|
We automated our awarding process for CARES Act funding by identifying new 2020-2021 FASFA applications that we received weekly for students that met all of the Title IV eligibility requirements and awarded students who met all of the criteria on a weekly basis. We sent an email notification and text message to all students in this group. We also asked the students to complete a CARES Act funding survey. http://bit.ly/CaresAct_Spring21 ------------------------------------------------------------------------------------------------- ALLAN HANCOCK COLLEGE DOE HISPANIC SERVICE INSTITUTION (HSI) CARES ACT DISBURSEMENT-Direct Aid On March 1, 2021, we ran a report that showed currently enrolled students in credit courses for Spring 2021 who: • were enrolled in a minimum of 6.0 units • who had a 2020-2021 FAFSA or CDAA on file • who had a PELL EFC of 5711+ • who had a CCPG for spring 2021 • who did not receive a CARES Act disbursement for the Spring 2021 semester. (Use RAVE system) http://bit.ly/CaresAct_Spring21
|
|
$7,075.00
|
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|
3/8/2021 |
For the Spring 2021 semester, we will only be awarding CARES-HSI act funding to enrolled
credit students.
After the add drop period has ended, we ran a report that shows all currently enrolled
students in credit course, who are enrolled for the Spring 2021 semester, AND who had a 2020-2021 FAFSA or CDAA on file and has NOT been awarded a CARES Act grant
in the Spring 2021 semester.
We sent an email notification and text message to all students in this group. We
also asked the students to complete a CARES Act funding survey. (Use RAVE system) http://bit.ly/AHC_CARES_HSI
|
|
$81,225.00
|
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|
|
NOTE: Close out Spring 2021 – Closes May 21, 2021 |
4,029 |
$737,125.00 |
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| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-Direct Aid Fall 2021 (August 16 – December 9, 2021) |
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|
Disbursement |
Process/Criteria Used |
# of Students Paid |
Total Allocation |
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|
8/6/2021
8/6/2021 |
For the Fall 2021 semester, we awarded HEERF II funds to enrolled credit students. On August 6, 2021, we ran a report that showed currently enrolled students in credit
courses for Fall 2021 who:
For the fall semester, we awarded HEERF II funds to 355 students who were enrolled 100% online in credit courses for the fall 2021 semester and were eligible to receive the College’s Vaccine Incentive which included uploading their vaccination record into the College’s Health portal. However, since the students did not live in the AHC District, we provided them with a $250 award grant in-lieu of a $250 VISA gift card. |
4,835
355
|
$899,075.00
$88,750.00 |
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| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT- Cash Emergency Aid FALL 2021 (August 16 – December 9, 2021) |
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|
Disbursement Date |
Process/Criteria Used |
# of Students Paid |
Total Allocation |
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|
7/26/2021 –12/16/2021 |
Students who need Cash Aid could apply for our CARES ACT Emergency funding through
our Basic Needs Center application. • If the student was not eligible, they worked together to identify other College emergency funds to assist the student. If the student was eligible for ECARES, the student was then awarded the amount specified on their requests. |
4,909 |
$931,106.00
|
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|
|
NOTE: Close out Fall 2021 – Closes December 16, 2021 |
5,264 |
$1,019,856.00 |
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| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-DIRECT AID Spring 2022 (January 24, 2022 – May 25, 2022) |
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|
Disbursement Date |
Process/Criteria Used |
# of Students Paid |
Total Allocation |
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|
4/4/2022 |
On April 15, 2022, we also awarded $150.00 award to currently enrolled Dreamer Students enrolled in credit courses. |
1,485
113 |
$222,750.00
$16,950.00
|
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| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT Cash Emergency Aid Spring 2022 (January 24, 2022 – May 25, 2022) |
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|
1/24-5/25/2022 |
Students who need Cash Aid could apply for our CARES ACT Emergency funding through
our Basic Needs Center application. • If the student was not eligible, they worked together to identify other College emergency funds to assist the student. If the student was eligible for ECARES, the student was then awarded the amount specified on their requests. |
130 |
$51,155.00
|
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|
|
NOTE: Close out Spring 2022 – Closes May 25, 2022 |
1,728 |
$290,855.00 |
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| ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-DIRECT AID Summer 2022 (June 13 – August 4, 2022) |
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Disbursement Date |
Process/Criteria Used |
# of Students Paid |
Total Allocation |
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|
7/6/2022 |
For the Summer 2022 semester, we awarded HEERF II funds to enrolled credit students.
On July 6, 2022, we ran a report that showed currently enrolled students in credit courses for Summer 2022 who:
|
2,048 |
$113,525.00
|
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|
ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT- Cash Emergency Aid Summer 2022 (June 13 – August 4, 2022) |
|||
|
Disbursement Date |
Process/Criteria Used |
# of Students Paid |
Total Allocation |
|
7/6/2022 |
Students who need Cash Aid could apply for our CARES ACT Emergency funding through our Basic Needs Initiative application. https://www.hancockcollege.edu/basicneeds/emergencyfund.php The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis. The Financial Aid Coordinator to ensure that the student had a FAFSA or CDAA on file before awarding ECARES funding.
If the student was not eligible, they worked together to identify other College emergency funds to assist the student. If the student was eligible for ECARES, the student was then awarded the amount specified on their requests. |
21 |
$6,226.00
|
|
ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT- Cash Emergency Aid all 2022 (August 15, 2022 – December 8, 2022) |
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|
Disbursement Date |
Process/Criteria Used |
# of Students Paid |
Total Allocation |
|
8/23/2022
11/14/2022 |
After the add/drop period for the fall semester, we ran a report on August 23, 2022
that showed all currently enrolled students in credit courses, who are enrolled for
the FALL 2022 semester, AND who had a 2022-2023 FAFSA or CDAA on file. This resulted in 5,204 students meeting
both criteria.
We then sorted the data by EFC from 0 to the maximum PELL EFC of 5846 and were enrolled in a minimum of .5 units. We awarded various amounts of funds shown below based on # of units enrolled and EFC. We sent an email notification and text message to all students in this group. We also asked the students to complete a CARES Act funding survey. (Used RAVE system)
On November 14, 2022, we ran a report that showed all currently enrolled students in credit courses, who are enrolled for the FALL 2022 semester. This resulted in 7,684 students meeting the criteria. We excluded students enrolled in the College’s Cosmetology and PCPA students as we were going to award them based on the cost of attendance in both programs. We sent an email notification and text message to all students in this group. We also asked the students to complete a CARES Act funding survey. (Used RAVE system)
Posted 72 PCPA students for an award EHRFPF for 1,500 Posted 50 Cosmo students for an award EHRFCF for 1,500 Posted 14 Manicure students for an award EHRFMF for 400 Posted 7340 enrolled students for an award EHRFTF varies from 100-250 (this is based on enrolled units as of 11/11) Noncredit students All funds were disbursed on the disbursement date 11/28/22 |
3,550
7,340 |
$705,300.00
$1,170,750.00 |
|
ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-DIRECT AID Fall 2022 (August 15, 2022 – December 12, 2022) |
|||
|
Disbursement Date |
Process/Criteria Used |
# of Students Paid |
Total Allocation |
|
8/15-12/15/2022 |
Students who need Cash Aid could apply for our CARES ACT Emergency funding through our Basic Needs Initiative application. https://www.hancockcollege.edu/basicneeds/emergencyfund.php
The Basic Needs Specialist worked with the Financial Aid Coordinator in submitting student names for ECARES funding on a weekly basis. The Financial Aid Coordinator to ensure that the student had a FAFSA or CDAA on file before awarding ECARES funding. If the student was not eligible, they worked together to identify other College emergency funds to assist the student. If the student was eligible for ECARES, the student was then awarded the amount specified on their requests. |
311 |
$152,645.55
|
|
ALLAN HANCOCK COLLEGE DOE CARES ACT DISBURSEMENT-DIRECT AID Spring 2023 (January 23, 2023 – May 26, 2023)
|
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|
3/31/2023
3/31/2023 |
We awarded $200.00 to Spring 2023 noncredit students. We awarded 86 students an emergency grant through the Basic Needs Office. |
653 86 |
$130,600.00 $32,479.00 |
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|
4/4/2023
4/5/2023
1/11/2023 4/3/2023
5/19/2023
|
We awarded 65 Cosmetology students for an award EHRFCS for $1,500 We awarded 15 Manicure students for an award EHRFMS for $400
We awarded 469 students a student emergency grant for the spring 2023 semester through the Basic Needs Office.
We awarded 7,219 students a transportation grant in the Spring 2023 semester. |
65
15
469
7,219 |
$97,500.00
$6,000.00
$230,664.00
$1,401,672.30
|
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We sent an email notification and text message to all students in this group. We also asked the students to complete a CARES Act funding survey. (Used RAVE system) |
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3/31/2023
6/1/2023
|
We awarded 1,607 Promise Plus awards to enrolled Spring 2023 students.
We awarded 249 Promise Plus awards to enrolled Spring 2023 students.
|
1,607
249
|
$1,080,258.00
$138,779.34
|
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Quarterly Expenditure Reports
Institutional and DHSI Report 00111100_HEERF_Q32020_011021
Institutional and DHSI Report 00111100_HEERF_Q42020_011021
Institutional and DHSI Report 00111100_HEERF_Q42020_041421
Institutional and DHSI Report 00111100_HEERF_Q42020_070921
Institutional and DHSI Report 00111100_HEERF_Q12021_041021
Institutional and DHSI Report 00111100_HEERF_Q12021_070921
Institutional_and_DHSI_Report_00111100_HEERF_Q22021_071021
Institutional_and_DHSI_Report_00111100_HEERF_Q22021_100721
Institutional_and_DHSI_Report_00111100_HEERF_Q32021_101021
Institutional_and_DHSI_Report_00111100_HEERF_Q42021_011022
Institutional_and_DHSI_Report_00111100_HEERF_Q12022_041022
Institutional_and_DHSI_Report_00111100_HEERF_Q22022_071022
Institutional_and_DHSI_Report_00111100_HEERF_Q32022_093022
Institutional_and_DHSI_Report_00111100_HEERF_Q42022_011023