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Probation and Dismissal

Student studyingBeing on academic/progress probation can postpone reaching your academic goals. Counselors are committed to provide you with all the necessary tools and information to get back on track.

The following information is designed to explain the importance of maintaining good standing and the necessary steps to take to recover from academic/progress probation. Below you will learn about the different levels of probation and the challenges you will face while being on probation. Please take the time to review each section so you fully understand your specific academic standing. 

 

IMPORTANT MESSAGE FOR FINANCIAL AID RECIPIENTS: You should contact the Financial Aid Office regarding Satisfactory Academic Progress (SAP) requirements for federal aid eligibility.  Different requirements will apply. 


Grades Matter Workshop

The Counseling Department has developed a Grades Matter Workshop to help you understand your academic and/or progress probation standing. You will learn strategies to get back on track and regain good standing with the college. The workshop will also cover the consequences of being on probation such as unit limitation, financial aid eligibility, and priority registration. If you received an email probation notification, you are strongly encouraged to attend the workshop.  


Academic Standing

Your academic standing is evaluated at the end of each semester (Summer, Fall, Winter, and Spring).  Academic standing is calculated once you have attempted 12 units.  You will be notified of your academic standing at the end of each semester via your AHC email. You can also see your academic standing by viewing your unofficial transcript, which is located in your myHancock portal.  

 

Good Standing

Your cumulative GPA is at least a 2.0 and you have completed at least 50% of your cumulative attempted units with a letter grade (A, B, C, D, F, and/or P).

 

Academic Probation

Your cumulative GPA is below a 2.0.

 

Progress Probation

Your cumulative unit completion is below 50%.  Instead you are earning too many Withdrawals (W), Incompletes (I), or No Pass (NP) notations. 


Levels of Academic Probation

Your cumulative GPA is below a 2.0.  

Next Steps: You are encouraged to see a counselor to discuss your academic performance and determine best practices to bring you back on track. We also encourage you to attend a Grades Matter Workshop to help you understand your academic standing.  You will learn strategies to get back on track and regain good standing with the college. 

Need to Know: You will lose priority registration privileges including the California College Promise Grant (tuition waiver) if you advance to second academic probation (A2).  Most likely, as a financial aid recipient, you were placed on warning and may lose your financial aid eligibility if you do not meet Satisfactory Academic Progress (SAP) at the end of your subsequent semester. 

Your cumulative GPA is below a 2.0 for two consecutive semesters.

 

Next Steps: Schedule a counseling appointment to discuss your academic performance and determine best practices to bring you back to good standing.  A counselor will outline a clear course path towards your academic goals and recommend support services that will assist you.

Need to Know:  At this status, you are restricted to 9 units and have lost priority registration privileges and the California College Promise Grant (tuition waiver). If you do not demonstrate academic improvement at the end of your third semester, you will be dismissed from the college and not be able to enroll in classes for the subsequent semester.


Your cumulative GPA is below a 2.0 for at least 3 consecutive semesters, however you recently demonstrated academic improvement by earning at least a 2.0 semester GPA.

 

Next Steps:  You are being given the opportunity to continue to take classes because you demonstrated academic improvement.  Keep up the great work and make sure you have met with a counselor to develop a Student Education Plan. 

Need to Know:  At this status, you are restricted to 9 units. Since you demonstrated academic improvement, you may apply for the California College Promise Grant (tuition waiver).  You are also required to submit a California College Promise Grant Appeal  to reinstate your tuition waiver.  See a counselor to complete the appeal. 

Your cumulative GPA is below a 2.0 for three consecutive semesters, as a result, you have been dismissed from the college. 

 

Next Steps:  You are now required to take an absence for one semester.  If you were already enrolled in the next semester, you will be administratively dropped from all of your classes by the Office of Admissions and Records.  We encourage you to schedule a meeting with a counselor in order to discuss your next steps. 

Need to Know:  After you have been absent for one semester and you wish to re-enroll, you are required to meet with a counselor and complete a reinstatement contract.  You will be required to provide reasonable assurance that you are ready to succeed.  If approved, you will be required to follow the conditions of your reinstatement.  Also check out the Grades Matter Workshop to get more information about tips and strategies to regain good standing. 

You were reinstated and recently demonstrated academic improvement by earning at least a 2.0 semester GPA in your most recent attempted semester. 

 

Next Steps: You are being given the opportunity to continue to take classes because you demonstrated academic improvement.  We encourage you to schedule a counseling appointment to create/update your Student Education Plan.    

Need to Know:  At this status, you are still restricted to 7 units.  If you would like to challenge yourself and take more units, you are required to see a counselor to complete a Plan of Action.  Since you demonstrated academic improvement, you may apply for the California College Promise Grant (tuition waiver).  You are also required to submit a California College Promise Grant Appeal  to reinstate your tuition waiver.  See a counselor to complete the appeal. 

You recently met with a counselor and have been reinstated for the current semester.  Be sure to follow your reinstatement contract and abide by the conditions of your enrollment. 

 

Next Steps: You are required to submit a Work in Progress during mid-semester.  Our retention specialist will email you the form prior to the scheduled deadline.   


Levels of Progress Probation

You did not complete at least 50% of your cumulative attempted units with a letter grade and instead earn too many Withdrawals (W), Incompletes (I), or No Pass (NP) notations. 

 

Next Steps: You are encouraged to schedule an appointment with a counselor to analyze past academic performance and determine best practices to bring you back to good standing.  A counselor will ensure a plan is created to outline a clear course path towards your academic goal. 

Need to Know: You may potentially lose priority registration privileges including the California College Promise Grant (formerly known as Board of Governors Fee Waiver- BOG) if you advance to second progress probation.  Most likely, as a financial aid recipient, you were placed on warning and may lose your financial aid eligibility if you do not meet Satisfactory Academic Progress (SAP) at the end of your subsequent semester.  We also encourage you to attend a Grades Matter Workshop to help you understand your academic standing.  You will learn strategies to get back on track and regain good standing with the college. 

You did not complete at least 50% of your cumulative attempted units with a letter grade and instead earn too many Withdrawals (W), Incompletes (I), or No Pass (NP) notations for two consecutive semesters.

 

Next Steps: Schedule a counseling appointment to discuss your academic performance and determine best practices to bring you back to good standing.  A counselor will outline a clear course path towards your academic goals and recommend support services that will assist you.

Need to Know:  At this status, you are restricted to 9 units and have lost priority registration privileges and the California College Promise Grant (formerly known as Board of Governors Fee Waiver- BOG). If you do not demonstrate academic improvement at the end of your third semester, you will be dismissed from the college and be required to sit-out for one semester, including summer if dismissed after spring.

You did not complete at least 50% of your cumulative units with a letter grade for three consecutive semesters, as a result, you have been dismissed from the college.

 

Next Steps:  You are now required to take an absence for one semester.  If you were already enrolled in the next semester, you will be administratively dropped from all of your classes by the Office of Admissions and Records.  We encourage you to schedule a meeting with a counselor in order to discuss your next steps. 

Need to Know:  After you have been absent for one semester and you wish to re-enroll, you are required to meet with a counselor and complete a reinstatement contract.  You will be required to provide reasonable assurance that you are ready to succeed.  If approved, you will be required to follow the conditions of your reinstatement.  Also check out the Grades Matter Workshop to get more information about tips and strategies to regain good standing. 

You were reinstated and recently demonstrated academic improvement by completing at least 50% of your semester units. 

Next Steps:  You are being given the opportunity to continue to take classes because you demonstrated academic improvement.  We encourage you to schedule a counseling appointment to create/update your Student Education Plan.    

Need to Know:  At this status, you are still restricted to 7 units.  If you would like to challenge yourself and take more units, you are required to see a counselor to complete a Plan of Action.  Since you demonstrated academic improvement, you may apply for the California College Promise Grant (tuition waiver).  You are also required to submit a California College Promise Grant Appeal  to reinstate your tuition waiver.  See a counselor to complete the appeal. 

You recently met with a counselor and have been reinstated for the current semester.  Be sure to follow your reinstatement contract and abide by the conditions of your enrollment. 

 

Next Steps: You are required to submit a Work in Progress during mid-semester.  Our retention specialist will email you the form prior to the scheduled deadline. 


Procedure for Reinstatement

All dismissed students are required to take an absence for one semester.  If you wish to re-enroll at AHC, you will need to provide reasonable assurance that you are prepared to succeed.  If so, you must meet with a counselor to complete a Reinstatement Contract.  Below are the procedures for reinstatement.

 

Absent 1 semester

Meet with a counselor to complete a reinstatement contract.

 

Absent 2 or more semesters

Must reapply to Allan Hancock College, then meet with a counselor to complete a reinstatement contract.

YOU HAVE TWO WAYS TO SCHEDULE A COUNSELING APPOINTMENT.
  1. Phone: Call the Counseling Department at 805-922-6966 ext.3293, or
  2. Online: Use the SuccessNet link below to schedule an appointment.

SCHEDULE A COUNSELING APPOINTMENT


Deadline to Request Reinstatement

Term Deadline
Summer 2022 Classes June 17, 2022
Fall 2022 & Term 1 Classes August 19, 2022
Term 2 Classes October 14, 2022
Winter 2023 Classes December 12, 2022
Spring 2023 & Term 3 Classes January 27, 2023
Term 4 Classes March 31, 2023

The deadline to request reinstatement is also printed in our college academic calendar.


Reinstatement Appeal

The Dean of Student Services acts on appeals in the event a student is denied reinstatement and is requesting additional consideration.  Meet with a counselor to initiate process. 


Most Common Questions about Academic Standing?

Only grades eared at AHC will go towards determining your academic standing.  We do not use grades from other colleges/universities to determine your academic standing.  So if you were on probation at another college, we will not use those grades to determine your academic standing. 

Counselor Tip: If you wish to alleviate substandard grades from your AHC GPA, please talk to a counselor about Academic Renewal.  This process  allows a counselor to alleviate substandard grades from your AHC GPA.  Also, if you failed a class at AHC, then pass the exact same class at another college, please talk to a counselor about Reciprocity.  This process will allow a counselor to alleviate your substandard grade from your AHC transcript to improve your cumulative GPA.  

Academic Probation refers to your cumulative GPA.  Whenever your cumulative GPA falls below a 2.0, you will be placed on academic probation.  Progress Probation refers to your cumulative attempted units versus your cumulative completed units.  Whenever you do not complete at least 50% of your cumulative attempted units, you will be placed on progress probation.  Students placed on progress probation earn too many “W” (withdraw), “NP” (no pass), and “I” (incomplete) notations on their transcript. 

Your college transcripts are official.  They will follow you as you apply for colleges and even jobs.  This is why it is so important to take your academic standing serious.  Always ensure your grades are correct at the end of each semester.  You only have 120 days to challenge your grade with your instructor.  After 120 days, your grades are final and cannot be changed. 

Our good standing policy applies to all students no matter their educational pursuits.