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Waitlist Information

The online Schedule of Classes will show one of the following "status" options:

  • Open - class is open for adding
  • Waitlisted - class is closed but waitlist is available
  • Closed - class and waitlist are closed

If the course you wish to register for is marked Waitlisted, you may add yourself to the waitlist.

When a seat becomes available, the system will attempt to register the next eligible student on the waitlist automatically.

Automated Registration Notification

If a registration attempt is made, you will receive an email and text message to the contact information on file (Allan Hancock College email and listed phone number). It is your responsibility to keep your contact information up to date.

If you are successfully enrolled, you are immediately responsible for all registration requirements, attendance, and applicable fees. If you no longer wish to take the course, you must drop it immediately.

If the system is unable to register you (e.g. prerequisite unfulfilled, hold on account, etc.), the next eligible student on the waitlist will be considered.

Limitations of the Waitlist

  • You may enroll or waitlist for one CRN per course
  • A waitlisted class may not conflict in time with any other enrolled or waitlisted class
  • Not all courses are eligible for automated waitlist registration
  • Students must meet all prerequisite requirements at the time of registration

The waitlist system does not clear prerequisites automatically. If you completed a prerequisite at another college, it must be cleared in advance through the Counseling Office. If prerequisites are not met, the registration attempt will be unsuccessful.

Waitlist Information

 Most class sections, when full, have the option of an automated waitlist.

  1. Log into myHancock
  2. Click on Register Add/Drop Classes
  3. Select a Term and Submit
  4. Enter the CRN of the full class and click on Submit
  5. You will receive a registration add error
  6. In the Action box, click on the drop down arrow and select Waitlisted and click on Submit
  7. Review your current schedule
  8. You do not pay any fees associated with a course in which you are in wait listed status
  9. You can see your waitlist position under Schedule Details or from the student portal click on Waitlist Position in the Registration web part. View the course, the date you added to the waitlist, and the waitlist number.

How to Find your Waitlist position (PDF)

Once you are on a waitlist, the system will automatically manage enrollment if a seat becomes available.

When a Seat Opens

If a seat becomes available, the system attempts to register the next eligible student on the waitlist.

How You Are Notified

If a registration attempt is made, you will receive an email and text message to the contact information on file. Keep your information up to date.

If You Are Successfully Enrolled

• You are automatically added to the class
• You are responsible for attendance and all registration and material fees
• You must attend the next class meeting
• If you no longer want the class, you must drop it immediately

If You Are Not Enrolled

The system may be unable to register you due to a time conflict or unmet prerequisite. In this case, the system will move to the next eligible student on the waitlist.

Prerequisite Reminder

The waitlist system does not clear prerequisites automatically. If you completed a prerequisite at another college, it must be cleared in advance through the Counseling Office.

Your Responsibility

Students are responsible for monitoring their schedule, meeting course requirements, and dropping any class they do not plan to attend.

Understanding common issues can help ensure you are successfully enrolled if a seat becomes available.

Unmet Prerequisites

If you took a prerequisite course at another college, it must be cleared before you are considered for enrollment. The waitlist system does not clear prerequisites automatically.

How to avoid this:
Contact the Counseling Office as early as possible to clear prerequisites before adding yourself to a waitlist.

Time Conflicts

You cannot be enrolled or waitlisted for classes that overlap in time.

How to avoid this:
Review your schedule carefully before adding yourself to a waitlist and remove any conflicting classes.

Outdated Contact Information

If your phone number is not current, you may miss important notifications.

How to avoid this:
Log in to myHancock and update your contact information before and during registration periods.

Financial Responsibility

Once enrolled, you are responsible for all fees, even if you do not attend.

How to avoid this:
Drop the course immediately if you no longer plan to take it.

Course No Longer Needed

Students sometimes remain on waitlists for courses they no longer intend to take.

How to avoid this:
Remove yourself from any waitlist or drop any course you no longer plan to attend.

Does being on a waitlist guarantee I will get into the class

No. Being on a waitlist does not guarantee enrollment. Enrollment depends on seat availability and your eligibility at the time a seat opens.

Do I still need an add code

No. For eligible courses, students are enrolled automatically from the waitlist and add codes are not required.

How long does it take to get enrolled from the waitlist

There is no set timeline. Enrollment depends on when seats become available.

Can I waitlist more than one section of the same course

No. You may only be enrolled or waitlisted for one CRN per course.

Should I attend class while I am waitlisted

You should attend class only after you are officially enrolled unless your instructor instructs you otherwise.

What if I am enrolled after the first class meeting

Attend the next scheduled class meeting and contact your instructor regarding course expectations and materials.

Will I be charged if I am enrolled from the waitlist

Yes. Once enrolled, you are responsible for all registration and material fees.

Who can I contact if I have questions

Contact Admissions and Records for waitlist questions. Contact Counseling for prerequisite clearance.

Add Codes

First Week Registration for Open Classes

No Add Code Needed for Open Classes During Week One

To improve access and support timely enrollment, students may register in open credit classes during the first week of the term without an add code. Beginning the second week of the term, students must obtain an add code from the instructor before registering, even if the class is open.

Important Notes

• This enhancement applies only to open classes during the first week (and open the day before the start of the term)
• Classes that are full or have a waitlist require an dd code
• Add codes do not become active until the first day of the course
• Students who add a class are expected to attend the next class meeting

To obtain the add code for a Distance Education (online) course or Emergency Remote Teaching (ERT) you may:

  • Email the instructor (email addresses are located in the class search schedule of classes) and request an add code; or
  • Call the instructor and request an add code

Be sure to include the name, number, and the specific CRN of the course when emailing the instructor:  (ie:  Math 331, CRN 67890)

To obtain the add code for an on-site course you may:

  • Attend the first class meeting and request the code from the instructor; or
  • Email the instructor and request an add code; or
  • Call the instructor and request an add code
  • If you missed the first class session, contact the instructor by email or phone to inquire if an add code is still available.

Here are the steps:

  • Login to the student portal
  • Click on "Register Add/Drop Classes"
  • Select the term
  • In the Summary Panel, drop the waitlisted course
  • Click "Submit"
  • Click the Enter the CRNs tab
  • Enter the CRN
  • Click Add to Summary
  • You will be asked for the add authorization code
  • Enter the add code
  • Click on "Confirm"
  • Click on "Submit" in the Summary Panel
  • You will then see that you are registered in the course
  • Pay your fees

Here are the steps:

  • Login to the student portal
  • Click on "Register Add/Drop Classes"
  • Select the term
  • Click the “Enter CRNs” tab and put the CRN in the blank box
  • Click "Add to Summary"
  • You will be asked for the add authorization code
  • Enter the add code
  • Click on "Confirm"
  • Click on "Submit" in the Summary Panel
  • You will then see that you are registered in the course
  • Pay your fees

Locating the instructor's contact information:

  • Visit the Employee Directory
  • Type the instructor's name
  • Click the email hyperlink or call the extension
  • Visit the Class Search webpage and locate the CRN.  Click on blue CRN hyperlink to get to course information.

When leaving an email or phone message, include your contact information to enable the instructor to return your email or phone call.  If you do not receive correspondence back from the faculty member within 48 hours, you may try again, or pursue another course.

All registrations, including those with an add code must be processed and fees paid by the deadline date to add the course.  To find the specific deadline to add with an add code for each course, select Class Search from the Allan Hancock College website homepage, enter the course CRN, and click the blue CRN.  If you miss the deadline date to add the course with an add code, it will be too late to register for the course, even if you have been attending.