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COVID-19 | Summer/Fall Registration
What you need to know

COLLEGE COVID-19 UPDATES

MONDAY, JUNE 29, 2020

2020 Commencement Ceremony 

Allan Hancock College is happy to announce that the college will host an in-person graduation ceremony on Wednesday, August 12, 2020.

This unique graduation program will feature a combination of in-person, on-stage, and live-streamed events for the ceremony. Students will be able to walk across the stage to receive their diploma and take an official photograph. Hancock will hold this ceremony at multiple times during the day and enforce strict social distancing guidelines to ensure the health and safety of all graduates and their families.

Graduates who want to participate, Please RSVP by Friday, July 10, 2020 if you plan to participate in commencement on August 12, 2020.

RSVP Link: https://bit.ly/AHC_Grad2020

Hancock will provide additional details and information in the coming weeks. The college's ask that graduates make sure to regularly check their myHancock email for important commencement information, and make sure their email and mailing addresses are up to date in Canvas.

Hancock’s administrators, faculty, and staff thank our 2020 graduates for their understanding and patience while the college worked to plan a safe in-person commencement ceremony. We are excited to celebrate with our graduates on August 12!

monday, june 22, 2020

*Updated 7-2-2020

Following a two-week precautionary closure, the Orfalea Children’s Center and Lab School will resume operations on July 6, 2020.

 At this time, the COVID-19 exposure risk remains an isolated incident that did not result in transmission to staff or children in the center.

 The health and safety of our employees, as well as the families we serve, is our highest priority. The Center continues to meet and exceed sanitization guidelines established by the CDC and Community Care Licensing, and will continue to strictly enforce safety protocols for staff and families entering the center. These protocols include ensuring the proper use of personal protective equipment (PPE), temperature checks, and scheduled cleaning throughout the day.

A message from Superintendent/President Kevin G. Walthers, Ph.D.

The following message was sent to all Hancock faculty, staff, and administration:

On the afternoon of Friday, June 19, the Orfalea Childcare Center Lab School on the Santa Maria campus closed as the result of a staff member reporting a positive COVID-19 test result. It is confirmed that the exposure occurred offsite. The center will remain closed for at least 14 days while the facility undergoes extensive sanitation.

The center was serving 30 children of essential workers in our community. Approximately 10 staff have been identified as having contact with the infected employee. All childcare center staff and families have been notified. All potentially exposed employees may self-quarantine for at least two weeks and are recommended to be tested if symptomatic.

The health and safety of our employees is of utmost priority. All CDC guidelines have been followed and will continue to be followed, including masks being worn by all employees, social distancing practices in place, temperatures taken of all who entered the facility, and frequent facility sanitation.

The center plans to reopen on July 6. Updates will be posted to the college’s website at https://www.hancockcollege.edu/covid.  For questions, please contact Director of Public Affairs and Communications Lauren Milbourne at lauren.milbourne@hancockcollege.edu.

WEDNESDAY, JUNE 10, 2020

Technology Equipment Loaning Program

Students -- do you need to return a laptop or borrow one for summer classes? Stop by the Santa Maria campus or Lompoc Valley Center on the following dates and times. Students must fill out a checkout form prior to picking up a laptop.

Thursday, June 11, 2020 9-11 a.m. & 5-8 p.m., East side of the ARC on the Santa Maria campus
Friday, June 12, 2020 9-11 a.m. & 5-8 p.m., in front of the library at the LVC

FRIDAY, MAY 29, 2020

Congratulations AHC Class of 2020! 

The students in this year's graduating class worked hard and overcame unprecedented challenges to change their odds and reach their educational goals. 

Please watch this short video message from Superintendent/President Kevin G. Walthers, Ph.D., to our new graduates. 

Hancock is postponing commencement until a later date so the college can explore ways to celebrate safely in person. We hope this can happen in August before the next school year begins. You can keep up-to-date with the latest news and information about commencement at www.hancockcollege.edu/graduation.

While the college continues to work toward holding a safe in-person commencement ceremony, 2020 graduates are encouraged to share photos and videos of their safe graduation celebrations with friends and family on social media using #AHCGrad2020.

Friday, MAY 15, 2020

2020 Commencement Ceremony Update

You spoke, and we listened.

Several weeks ago, AHC administration held an open forum with students to get their input about holding a commencement ceremony, given the college's current limitations on social gatherings due to the COVID-19 outbreak.

The students were loud and clear: a virtual celebration has limited appeal, and receiving a diploma in person is important to students, their family, and their community. So the challenge for Hancock is to create an experience that honors student's wishes while keeping everyone safe.

This cannot happen in person in the foreseeable future, so Hancock is postponing commencement until a later date so the college can explore ways to celebrate safely in person. We hope this can happen in August before the next school year begins. We are watching what other colleges are doing nationwide for ideas that we can adapt here at Hancock. Details will follow once we have a clear picture of when it is safe to gather again.

In the meantime, the college is encouraging students to find creative ways to celebrate their graduation in ways that are safe, celebratory, and meaningful. Caps and gowns will be available at the college bookstore soon. Hancock encourages graduates to post pictures online, tag the college, and use the hashtag #AHCGrad2020.

Hancock thanks all the students who provided input into this process and the elected student representatives in ASBG who provided leadership throughout this important discussion. Hancock will continue to work to find a way to effectively celebrate this major milestone for our 2020 graduates in person.

Monday, MAY 11, 2020

Important Information About Fall Classes

In order to continue offering students a quality college education in a safe and healthy environment, a diverse coalition of administrators, faculty, staff and student representatives is recommending that Allan Hancock College continue to offer the majority of its classes remotely in the fall.

The recommendations are part of a phased approach that will allow the college to incrementally reopen college sites for in-person classes as conditions allow. The college’s primary governance body, College Council, will consider the recommendations May 18. Action taken by College Council will be forwarded to the college’s Academic Senate on May 19 and to Hancock’s Board of Trustees on June 9.

Similar to its summer class offerings, the recommended plan is to offer the vast majority of the college’s credit, noncredit and fee-based classes remotely for fall. Classes that cannot be offered remotely, such as some chemistry and biology lab classes, certain career and technical education classes and the college’s Public Safety Training Complex programs, would remain in-person but follow rigorous social distancing and sanitization protocols.

Remote fall classes are part of the college’s long-range, multi-phased plan that will allow Hancock to gradually return to in-person classes based on guidance from the State of California, the Centers for Disease Control, the California Community College Chancellor’s Office and the Santa Barbara County Health Department.

General registration for summer and fall is ongoing. Summer classes start June 15, and fall classes start Aug. 17. Register for classes at www.hancockcollege.edu/summerfall. 

View Previous Updates

questions?

Call the Allan Hancock College Coronavirus Hotline at 1-805-922-6966 ext. 3887.

Need us? We are here.


Frequently Asked Questions

 

 

 

 

Look for the purple Canvas button at the top right of the Hancock web page or go directly to this link: https://hancockcollege.instructure.com/login/saml.

You can also download the Canvas app on your mobile phone here.  

New to using Canvas? Learn how to get started with these short, helpful how-to videos. 

Comcast has free Wi-Fi available throughout Santa Barbara County. Visit the Xfinity Wi-Fi webpage to find a hotspot location. You can find more information from Comcast here. Please visit our Student Resources webpage for information on the different Wi-Fi options available to students.

If you need to borrow a laptop for the spring semester, please complete this form: https://tinyurl.com/AHCTechCheck. You must complete this form to receive a laptop. Please note that the college has a limited supply of laptops. Completing the form does not guarantee a laptop will be available. In the event that a laptop is unavailable, you will be contacted when one is available.

Students who have borrowed laptops from the college and need technology support can call ext. 3900 for assistance.

The Emergency Computer Lab is open at the Academic Resource Center on the Santa Maria campus by appointment only for computer use Monday-Thursday, 8 a.m.-8 p.m. Call ext. 4590 to set up an appointment. An Emergency Computer Lab is open at the Lompoc Valley Center in Rm 2-121. Call ext. 6507 for more details.

Students can print materials via a new system at Campus Graphics. Please submit your print files (PDF, PP, WORD) to the Campus Graphics webpage.

When submitting work to be printed by Campus Graphics, please provide the information requested.  When the print job has been completed, the student will be notified of a pickup date and time. Campus Graphics staff will place the printed job on a table on the outside glass front door of bldg. H, Room 102. Students are asked to stay back 10 feet from Campus Graphics staff.

Printed work for LVC students can be picked up at LVC campus security. If no one is in the office please call Ext. 5652 or 3652. Please allow 2-3 business days for LVC student printing service.

While the COVID-19 shelter in place is in effect, all printing is free to AHC students. 

 

The Academic Resource Center on the Santa Maria campus is open by appointment only for computer use Monday-Thursday, 8 a.m.-8 p.m. Call ext. 4950 to set up an appointment. Student Services (bldg. A) and Administration (bldg. B) are also open.

The college plans to continue all services. For the health and safety of students and staff, these may shift to remote and online modalities, or change the way students access each service. Contact the service you need directly by using our email and phone directory

AHC bookstores are open with amended hours for each location.

The Santa Maria store is open Monday-Thursday from 10 a.m. - 2 p.m. with walk up window service.

The Lompoc bookstore is open Monday and Thursday from 10 a.m. to 2 p.m. for students to shop.

Students who need to come in to choose art supplies, ceramics, or general supplies are able to enter the store to shop in limited numbers.

Students who are unable to shop during operating bookstore hours or have special needs can contact the bookstore to make appointments. 

Follett is offering free shipping for online orders over $100 at our website. Students with rental check-ins can print a free return label from their rental account to return their books. In addition, rental due dates have been extended. Books can be returned in person while the bookstore is open. Online orders are processed daily in preparation for summer classes.

Caps and gowns are in stock and will be for sale as soon as the approved list of graduates has been received by the bookstore. A new serape stole and all your graduation supply needs are for sale at the bookstore. Congrats, graduates!

Yes. All tutoring services have moved online.  

The Tutorial Center, Writing Center, and MESA/STEM are offering tutoring remotely with faculty and/or student tutors using Cranium Café. You can access Cranium Café through the myHancock portal. 

The Counseling office has transitioned to serving students in a virtual environment.

Counselors are now available to serve you through various remote modalities. We are able to assist you via telephone, email, online chat, and/or video-conferencing. Students wishing to "see" their counselor through video-conferencing are able to do so by using Cranium Café. We encourage you to find a modality that fits your needs.

We know this is a time of uncertainty and concern for many of you, and we want to reassure you that although we may not be able to offer in-person services at this time, we will continue to be available to assist you. 

Visit the Counseling office website for more information.

Yes, we are open to help you on the phone and via email communication. To honor social distancing, we are not open for in-person interactions. Please call or email, and we will help you. For more information, visit our webpage.

Although the facility is currently closed to students, office staff may be available to assist you with office-related business, e.g. calculator returns, weekdays, typically 9 a.m. – 5 p.m. Please call 1-805-922-6966 ext. 3463 for assistance or email mmajoue@hancockcollege.edu

The Math Center is conducting tutoring sessions via Zoom. Visit the Math Center webpage for more information.

The Allan Hancock College library is physically closed for the time being. Users can still access the many digital resources of the library 24/7, including article databases, e-books, streaming films, and the library catalog.

Please visit the library's COVID-19 Resources webpage for additional helpful links.

Students can make an appointment to meet via phone or video conference by calling the Santa Maria or LVC office. Students remain eligible for all of the same accommodations, but may not have the same need because of the online class format

For example, if you use an adaptive desk in class, that isn’t something that you will need for an online course. 

If you are currently eligible for extended time, you will receive that through your Canvas course shell. Please email your instructor reminding them that you are eligible for extended time. If you need a copy of your accommodation form, please email or call your counselor. 

Students can continue to get equipment, assistive technology, and software needed to transition online. If students are using Kurzweil (our most common software), they will still have access to it through the internet. You can contact your counselor if there is equipment you believe is needed for access.

Julia Townsend has been working with instructors to be sure that the transcribers are in your Zoom course/Canvas shell. If you have any trouble, please reach out to her.
 

If you are in a class with synchronous lectures (i.e. live at the time of class) or recorded audio, you are welcome to request your note taker. Please call the LAP office so that arrangements can be made for you to get your notes electronically. 

LAP counselors, specialists, and deaf services are available to serve you through various methods. We are able to assist you via telephone, email, online chat, and/or video-conferencing. Students wishing to "see" their counselor through video-conferencing are able to do so by using Cranium Café or Zoom. Both can be accessed via a smart phone or a computer. We encourage you to find a method that fits your needs. Visit the LAP webpage for more information.

AIM to Dream Center services will be provided remotely. If you have any questions or concerns, feel free to contact us at aim@hancockcollege.edu or email the Coordinator Mayte Solis at msolis@hancockcollege.edu.

https://www.hancockcollege.edu/aimtodream

In an effort to stop the spread of COVID-19, Student Health Services has transitioned to serving students in a virtual environment.

Mental health counselors and nursing services are now available to serve you through new ways. We are able to assist you via telephone, email, online chat, and/or video-conferencing. Students wishing to "see" their counselor or a nurse through video-conferencing are able to do so by using Cranium Café, which is accessed via a smart phone or a computer. We encourage you to find the method that fits your needs.

Visit the Student Health Services web page for more information.

In an effort to stop the spread of COVID-19, Financial Aid is not open for in-person visits. 

However, you can contact Financial Aid via phone, email, or online chat.

For more information, visit the Financial Aid website.

The EOPS, CalWORKs and CARE/NextUp programs are here for you, even though our physical space is currently closed. We are open virtually through various telephone and online modalities.

Our hours are Monday - Thursday from 8 a.m.-4:30 p.m., and on Fridays from 8 a.m.-4 p.m. Counselors and specialists are available to serve you. We can assist you via telephone, email, online chat, and/or video conferencing. 

Students wishing to "see" their counselor through video conferencing can do so by using Cranium Café. We encourage you to find a modality that fits your needs.

Please call our office today at 1-805-922-6966 ext. 3214, ext. 3623, or ext. 5249 and our staff will connect you. 

 

Promise students who need to drop a a minimum of 12 units in fall 2020 and spring 2021 semesters. If they need to drop an English or math class, Promise students need to register for an English or math class the following semester.

Grading policies

Hancock is encouraging all students to stay enrolled in their classes and to not drop classes without speaking to a counselor first. 

The college has extended the drop deadlines to April 27 (or later in some cases). 

In an effort to support your completion of the spring semester and not stress over grade point average, the Pass/No Pass Option is now available this semester until May 20. You may utilize the grade of "P" to satisfy most degrees and certificates and for courses that usually do not have this option. This option does not affect your grade point average.

You must submit a Pass/No Pass form to the Admissions and Records office via email to admissions_help@hancockcollege.edu from your myHancock email account.

If you are planning on transferring and are wondering how P/NP grades will affect you, please note that the California State University (CSU) has announced that all 23 campuses will accept P/NP grades for general education completed in spring/summer on a P/NP basis. For any questions or to discuss decisions regarding UC major preparation courses, please consult with a counselor.

For spring 2020, all student drops that occur after March 13 will automatically result in an Excused Withdrawl due to Extraordinary Circumstances. When logging into the portal to drop a course, the only option available is now the Extraordinary Circumstance drop. If you drop during this time period, you will receive the grade of EW (Excused Withdrawl) on your transcripts. In addition, any fees paid for the course will be refunded.

The grade of EW does not count in units attempted, nor is it calculated in the grade point average. Students who receive the grade of EW are eligible to repeat the course in future semesters. It does not fulfill a prerequisite for any course.

It is important to schedule an appointment with a counselor to answer any questions you may have regarding these grading options. Please call 1-805-922-6966 ext. 3293, or email Counseling at counseling@hancockcollege.edu for assistance. You can chat with a counselor by  visiting the Online Counseling webpage.

As courses are transitioning to remote instruction, most exams and finals will also be conducted remotely. There may be some exceptions, so please check with your instructors about how exams and finals will be offered for specific courses. 

 

 

Students can apply for emergency funds to help with essential food, housing, medical, or transportation expenses.

For questions about your tuition and financial aid, contact the Financial Aid office.

 

 

 

 

We do not anticipate reductions in force from this crisis. The college has traditionally budgeted conservatively, recognizing California’s history of large budget swings. During the Great Recession, the college managed to weather the budget crisis with no layoffs or furloughs. We did that by working collaboratively, just as we are doing during this crisis. 

The District has an Employee Assistance Program (EAP) provided through Anthem. This free, 24-hour service is available to staff and dependents. Services can be accessed by calling 1-800-999-7222 or on online at www.anthemEAP.com using “SISC” as the employer code.

Part-time, hourly employees may continue working if they are fulfilling essential functions.

 The Academic Resource Center on the Santa Maria campus is open by appointment only for computer use, as well as buildings A and B.

 Employees who pick up their paychecks will receive them by mail. Direct deposit will continue.

 

In addition to directly emailing students, faculty should post messages and announcements on Canvas.

 

Faculty can provide course materials digitally through Canvas.

Faculty can also submit print work to Campus Graphics via the online submission website. Simply fill out the quick copy or print work order and use the department/dean FOAP that was issued to you when you registered with Campus Graphics.

Look for the purple Canvas button at the top right of the Hancock web page or go directly to Canvas

You can also download the Canvas app on your mobile phone.


New to using Canvas? Hancock provided a detailed training video for faculty on the college’s 
YouTube channel.
 

Comcast has free Wi-Fi available throughout Santa Barbara County. Visit the Xfinity webpage to find a Wi-Fi hotspot location near you. You can find more information from Comcast here.

At this time, no spring credit course already in progress will be canceled as a result of low enrollment. Any classes that are canceled will be listed on this list of canceled classes.

The academic calendar will change. Classes will end one week later this spring semester, and final exams will be scheduled one week later from the current dates. The updated academic calendar will be released once approved.

The college is exploring the possibility of adding the pass/no pass (pass/fail) grade option to existing courses at the request of instructors. We expect to receive guidance on this topic from the Chancellor’s Office soon.  

The Excused Withdrawal (EW) is an option for students. 

Classes will be offered remotely through the end of the fall 2020 semester. 

As courses have transitioned to remote instruction, most exams and finals will be conducted remotely.

No students should come to any college sites unless otherwise notified by a college administrator. Full-time faculty are expected to be available remotely during their regularly scheduled office hours.

The District has an Employee Assistance Program (EAP) provided through Anthem. This free, 24-hour service is available to staff and dependents. 

Services can be accessed by calling 1-800-999-7222 or on their website using “SISC” as the employer code.

Course offerings are based on student demand. Community colleges historically see enrollment increases during down economies. We won't know the future staffing levels needed until students begin to enroll for the next semester.

Employees who pick up their paychecks will receive them by mail. Direct deposit will continue.

Employees experiencing any difficulty as a result of COVID-19 should contact Human Resources. In addition to paid sick leave or other personal balances, employees may be eligible to receive catastrophic and other leaves where applicable. 


Beginning April 1, 2020, employees may also be eligible for emergency paid sick time under Families First Coronavirus Response Act (FFCRA). 

Resources

California Department of Public Health (CDPH)

California Department of Public Health (CDPH) - en Espanol

Centers for Disease Control

Santa Barbara County Public Health

COVID-19 FAQs

Chancellor's Office COVID-19 webpage

Comcast offers free broadband to low-income households

California Community College Athletic Association

Families First Coronavirus Relief Act: Employee Paid Leave Rights (English)

Families First Coronavirus Relief Act: Employee Paid Leave Rights (Spanish)