Probation & Dismissal

Students enrolled at Allan Hancock College are required to maintain a specific level of academic and progress performance to be in good scholastic standing. This performance is based on the provision of Title 5 of the California Code of Regulations and the Governing Board of Allan Hancock College. If a student cannot meet minimum academic standards after attempting at least 8 semester units, he/she will be placed on a probationary status. Allan Hancock College identifies two types of probation: academic and progress probation. Students on academic and/or progress probation will be assisted by faculty in the counseling department to regain good standing and ensure academic goal completion.

GOOD STANDING (GS)

Allan Hancock College requires students to meet the minimum standards to be in good standing. Good standing is achieved when a student meets or exceeds a 2.0 cumulative grade point average (GPA) and completes 51% of his/her attempted cumulative units with a letter grade (A, B, C, D, or F) or P (pass).

Grades matter workshop

The Counseling Department has developed a "Grades Matter" workshop to help students understand his/her academic and/or progress probation standing.  Students will learn strategies to get back on track and regain good standing with the college.  The workshop will also cover the consequences of being on probation such as unit limitation, financial aid eligibility, and priority registration.  Students who receive a probation email notification are strongly encouraged to attend the workshop.  Follow the link to get a list of our scheduled workshops. 

Academic Probation

Academic probation occurs when a student has attempted at least 8 semester units at Allan Hancock College and has earned below a 2.0 cumulative GPA. He/she will be placed on academic probation after semester grades are final.

First Academic Probation (A1)

A student is placed on first academic probation (A1) when his/her cumulative GPA is below a 2.0. If the student enrolls for another semester, as a first academic probation student, the following may occur at the end of the semester:

Possible Outcome 1: The student's cumulative GPA meets or exceeds a 2.0.
Result: The student regains good standing.

Possible Outcome 2: The student's cumulative GPA is below a 2.0.
Result: The student is placed on second academic probation.  A student on second academic probation will lose priority registration privileges. 

Second Academic Probation (A2)

A student is placed on second academic probation (A2) when his/her cumulative GPA is below a 2.0 for two consecutive semesters. At this level, the student is restricted to 9 units. If the student enrolls for another semester, as a second academic probation student, the following may occur at the end of the semester:

Possible Outcome 1: The student's cumulative GPA meets or exceeds a 2.0.
Result: The student regains good standing.

Possible Outcome 2: The student's cumulative GPA is below a 2.0.
Result: Being unable to meet the college's minimum academic standards is a serious matter; as a result, the student is dismissed from the college and required to sit out for the subsequent primary semester, including summer if dismissed after spring. If the student wishes to return, he/she is required to proceed with the reinstatement process (refer to the reinstatement section below).

Reinstated Academic with Progress (A5)

An A5 status will occur when a reinstated student has completed his/her semester with a 2.0 GPA; yet his/her cumulative GPA is below a 2.0.  At this level, the student is restricted to 7 units.  If the student enrolls for another semester, the following may occur at the end of the semester:

Possible Outcome 1: The student's cumulative GPA meets or exceeds a 2.0.
Result: The student regains good standing.

Possible Outcome 2: The student's semester GPA meets or exceeds a 2.0; but his/her cumulative GPA remains a 2.0.
Result: The student remains an A5, since he/she is showing progress.

Possible Outcome 3: The student's semester and cumulative GPA are below a 2.0.
Result: Being unable to meet the college's minimum academic standards is a serious matter; as a result, the student is re-dismissed from the college and required to sit-out for the subsequent primary semester, including summer if dismissed after spring.  If the student wishes to return, he/she is required to proceed with the reinstatement process (refer to the reinstatement section below). 

Progress Probation

Progress probation occurs when a student has attempted at least 8 semester units at Allan Hancock College and has not completed at least 51% of his/her attempted cumulative units with a letter grade (A, B, C, D or F) and P (pass), he/she will be placed on progress probation after semester grades are final.

First Progress Probation (P1)

A student is placed on first progress probation (P1) when he/she has not completed at least 51% of his/her attempted cumulative units with a letter grade (A, B, C, D or F) and P (pass). If the student enrolls for another semester, as a first progress probation student, the following may occur at the end of the semester:

Possible Outcome 1: The student completes 51% of his/her attempted cumulative units.
Result: The student has regained good standing.

Possible Outcome 2: The student does not complete 51% of his/her attempted cumulative units.
Result: The student is placed on second progress probation. A student on second progress probation will lose priority registration privileges. 

Second Progress Probation (P2)

A student is placed on second progress probation (P2) when he/she has not completed 51% of his/her attempted cumulative units. At this level, the student is restricted to 9 units. If the student enrolls for another semester, as a second progress probation student, the following may occur at the end of the semester:

Possible Outcome 1: The student completes 51% of his/her attempted cumulative units.
Result: The student has regained good standing.

Possible Outcome 2: The student does not complete 51% of his/her attempted cumulative units.
Result: Being unable to meet the college's minimum academic standards is a serious matter; as a result, the student is dismissed from the college and required to sit out for the subsequent primary semester, including summer if dismissed after spring. If the student wishes to return, he/she is required to proceed with the reinstatement process (refer to reinstatement section below).

Reinstated with Progress (P5)

A P5 status will occur when a reinstated student has successfully completed 51% of his/her semester attempted units; yet has not completed 51% of his/her attempted cumulative units. At this level, the student is restricted to 7 units.  If the student enrolls for another semester, the following may occur at the end of the semester:

Possible Outcome 1: The student completes 51% of his/her attempted cumulative units.
Result: The student regains good standing.

Possible Outcome 2: The student completes 51% of his/her attempted semester units; but has not completed 51% of his/her attempted cumulative units.
Result: The student remains a P5, since he/she is showing progress.

Possible Outcome 3: The student does not complete 51% of his/her attempted semester and cumulative units.
Result: Being unable to meet the college's minimum academic standards is a serious matter; as a result, the student is re-dismissed from the college and required to sit-out for the subsequent primary semester, including summer if dismissed after spring.  If the student wishes to return, he/she is required to proceed with the reinstatement process (refer to the reinstatement section below). 

Dismissed (A3/P3)

A student who does not meet the college's minimum standards after two consecutive semesters on academic or progress probation, he/she will be dismissed from the college and required to sit out for the subsequent primary semester, including summer if dismissed after spring. A dismissed student wishing to reenroll is required to go through the reinstatement process (see below).

REINSTATEMENT

A dismissed student wishing to take credit courses is required to submit a reinstatement application to the Counseling Department after sitting out for enrollment consideration. Once a student completes a reinstatement application, he/she is required to meet with a counselor for a recommendation. The application is then reviewed by the probation committee for a final decision. If the student provides reasonable assurance that he/she is prepared to succeed, his/her reinstatement application will be approved under certain conditions listed on the reinstatement contract. The deadline to submit a reinstatement application for a specified semester is available online under "academic calendar". The application may be downloaded from our college website under "counseling" or a student may obtain a copy from the Counseling Department.

Reinstatement Application Deadlines 2016-2017  
Spring 2016 & Term 3 classes January 8, 2016
Term 4 classes March 11, 2016
Summer 2016 classes May 27, 2016
Fall 2016 & Term 1 classes August 5, 2016
Term 2 classes September 30, 2016
Spring 2017 & Term 3 classes January 6, 2017
Term 4 classes March 10, 2017


The deadline to submit a reinstatement application is also printed in our college academic calendar.

reinstatement appeal

The Probation Committee reviews each reinstatement application submitted to the counseling department and the Dean, Student Services/Counseling or designee, acts on appeals in the event a student is denied reinstatement and is requesting additional consideration.

NOTIFICATION OF probation status

A student on any level of academic and/or progress probation will be notified after grades are final through his/her myHancock email account. The email will inform the student of his/her probationary status and the necessary steps to take.

FORMS

Reinstatement Application PDF 
Work In Progress PDF

 

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Last Modified Feb 1, 2016