FAQs

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  1. How do I apply?
  2. When do I apply? 
  3. What happens after I submit the FAFSA? 
  4. I received an email from Department of Education saying my FAFSA was processed and sent to the school, but when I called the Financial Aid Office they said they didn't have it?
  5. What is Allan Hancock's Title IV code? 
  6. Are tax forms submitted to AHC or to the FAFSA processor?
  7. What financial aid programs are covered by the FAFSA?
  8. What is BOG?
  9. Do I have to submit a FAFSA if I want to apply for a Board of Governors (BOG) fee waiver and/or scholarships?
  10. What if I have questions or problems filling out the FAFSA?
  11. Why is federal financial aid based on both my parents' and my income if I don't live with them?
  12. Why is financial aid not based on current income?
  13. What if my circumstances have changed?
  14. How much financial aid can I receive once my file is complete, and how is my eligibility determined?
  15. I sometimes hear "freeze date", what does that mean?
  16. If I add a class after the freeze date, will I be paid for that added class?
  17. If I enroll in 12 units by the freeze date, and then later I drop a 3 unit class that I attended after the freeze date, what will my financial aid payment be based upon?
  18. If I enroll in 12 units by the freeze date, and then later I drop a 3 unit class before the class begins, what will my financial aid payment be based upon?
  19. If I enroll in 12 units by the freeze date, attend all the classes, and then decide I need to withdraw from all classes, what happens to the financial aid funds I received?
  20. What if AHC receives my FAFSA/Dream Act application before the freeze date but I don't register for classes until after the freeze date?
  21. What if I'm enrolled and currently attending classes, but decide to apply and submit my FAFSA/Dream Act application after the freeze date?
  22. If AHC receives my FAFSA/Dream Act application before the freeze date and I registered in my classes by the freeze date, but I have not finished my financial aid file until after the semester ends, what will my financial aid be based upon?
  23. Do I have to be a full-time student to receive financial aid?
  24. How many units are considered full time for financial aid?
  25. I need a copy of my award notification, how do I go about getting one?
  26. What is Federal Work Study (FWS)?
  27. How do I apply for Federal Work Study (FWS)?
  28. What are the requirements to be eligible to receive Federal Work Study (FWS)?
  29. What happens if I drop a class/es?
  30. Do I have to pay a student loan back?
  31. Why do I have to fill out so many forms?
  32. What is verification?
  33. The Financial Aid Office is asking for additional documents, can I fax those?
  34. Do I reapply for financial aid every year?
  35. What is Satisfactory Academic Progress?
  36. What do I do if I am cancelled from financial aid?
  37. How do I check my financial aid status?
  38. Will financial aid pay for all of my expenses so I will be able to quit my job while going to school?
  39. Where do I get information about Higher One and AHC bulldog card?
 
How do I apply?
Fill out the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.gov.
 
When do I apply?

Apply NO EARLIER than January 1 for financial aid for the next school year. You may apply after that date but should complete your financial aid file by your last day of enrollment to ensure payment eligibility. REMEMBER! The earlier you apply and complete your file, the sooner you could be paid.
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What happens after I submit the FAFSA?
About 2-4 weeks after you submit the FAFSA online you will be mailed a Student Aid Report (SAR). This is a summary of the information you provided on the FAFSA. (If you don't receive a SAR within 6 weeks, phone the processor at (319) 337-5665.) You will be notified by AHC by logging into myHancock of what is needed to complete your Financial Aid file. When all requested documents are received, and information is confirmed, you will receive an award notification posted on myHancock  indicating your financial aid eligibility with payment information. The entire process takes approximately 8-10 weeks.

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I received an email from Department of Education saying my FAFSA was processed and  sent to the school, but when I called the Financial Aid Office they said they didn't have it?
Once you submit your FAFSA, it will be processed and the Department of Education will send you an email stating that your application has been sent to the school. The Financial Aid Office will download weekly, so it may take about a week- week and a half for the office to receive your application. Once your application is received at Allan Hancock College, the Financial Aid Office will send you an email stating that your application has been received and instructions to check your unsatisfied requirements by logging into myHancock. It is your responsibility to submit any requested information necessary to determine your eligibility for financial aid. Once all information has been submitted, the Financial Aid Office will review your file and submit corrections if necessary. You will receive an email when your award notification is available on myHancock.
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What is Allan Hancock College's Title IV code?
AHC's TITLE IV Code is 001111
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Are tax forms submitted to AHC or to the FAFSA processor?
DO NOT submit tax forms with your FAFSA. If tax information is needed, it will be requested by the Financial Aid Office.
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What financial aid programs are covered by the FAFSA?
You will be considered for Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (FSEOG), Board of Governors (BOG) Fee Waiver, and Federal Work Study (FWS). The FAFSA is also used to determine your eligibility for Cal Grants (if the GPA verification and FAFSA are mailed by March 2 for the next academic year). To be considered for loan eligibility, the FAFSA is also required.
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What is BOG?
BOG is the Board of Governors Fee Waiver. It is a State financial aid program administered by the Chancellor's Office of the community college system. It will waive the enrollment fees for California residents attending a California community college.  Students can apply by completing the BOG Enrollment Fee Waiver application form and/or the Free Application for Federal Student Aid (FAFSA) or Dream Act.
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Do I have to submit a FAFSA if I want to apply for a Board of Governors (BOG) fee waiver and/or scholarships?
There are separate applications (and deadlines) for these programs. Submitting a FAFSA may determine your eligibility for the BOG or a separate BOG application may be used. Applying for scholarships is a separate process which is not dependent on submitting the FAFSA.

The deadlines for these programs are:

BOG Fee Waiver - No deadline EXCEPT for REIMBURSEMENT if you paid your fees prior to eligibility determination. There can be no reimbursements after the last day of instruction for that academic year.

Scholarship Applications - The General Scholarship Application is usually online at www.hancockcollege.edu,  each fall for the FOLLOWING academic year. Additional scholarships are offered throughout the year and are announced in the AHC BULLETIN which is posted in various campus locations including the Financial Aid Office. 
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What if I have questions or problems filling out the FAFSA?
Complete as much of the pre-application worksheet as possible. If you still have questions or problems bring it in or call us so we can help you. You should have tax forms and income information available (and parent's information if you are considered a dependent).
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Why is federal financial aid based on both my parents' and my income if I don't live with them?
Where you live does not determine independence. If you do not meet the INDEPENDENT criteria which has been determined by Federal Regulations, both incomes must be used to determine your financial aid eligibility. If you are unsure as to whether you are considered an INDEPENDENT student, refer to the 'Student Status' section of the FAFSA.
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Why is financial aid not based on current income?
Using a prior year's financial information allows us to accurately verify an entire year's income.
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What if my circumstances have changed?
You must complete the FAFSA using last year's accurate income information. After you receive your Student Air Report (SAR) you may submit an income appeal found under financial aid forms . Documentation of your changed circumstances will be required before your financial aid eligibility can be recalculated.
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How much financial aid can I receive once my file is complete, and how is my eligibility determined?
There are varying levels of eligibility. Your award notification will be posted on myHancock notifying you of your award amounts. The information you provided on the FAFSA is processed through a series of calculations standardized by the federal government. The result is your Expected Family Contribution (EFC) which is on your SAR. This, along with your enrollment status, will determine the amount of your financial aid.
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 I sometimes hear "freeze date", what does that mean?
Freeze date refers to a snap shot of the units enrolled in as of a certain date.  For students who have enrolled in classes and AHC has received their FAFSA/Dream Act application, the freeze date is used to determine the amount of PELL, FSEOG, and Cal Grant funds a student will receive for that semester. The freeze dates for the 14/15 school year:
               Summer Semester:  June 29, 2014
               Fall Semester:  September 1, 2014
               Spring Semester:  February 1, 2015
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If I add a class after the freeze date, will I be paid for that added class?
No.  You must be enrolled in all classes by the freeze date in order to be paid for your classes.
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If I enroll in 12 units by the freeze date, and then later I drop a 3 unit class that I attended after the freeze date, what will my financial aid payment be based upon?
You will still be paid for 12 units. 
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If I enroll in 12 units by the freeze date, and then later I drop a 3 unit class before the class begins, what will my financial aid payment be based upon?
You will be paid for 9 units.  Per the Department of Education, students are not eligible to be paid for the class they never attended.
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  If I enroll in 12 units by the freeze date, attend all the classes, and then decide I need to withdraw from all classes, what happens to the financial aid funds I received?
Repayment calculations will be done to determine if you will be required to repay funds back to the federal government.  The Financial Aid Office will notify you by mail if repayment is required. 
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What if AHC receives my FAFSA/Dream Act application before the freeze date but I don't register for classes until after the freeze date?
If you are not enrolled at the time the FAFSA/Dream Act application is received, then the units you are enrolled in on the disbursement date immediately after your initial registration will be used to calculate your financial aid payments.
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  What if I'm enrolled and currently attending classes, but decide to apply and submit my FAFSA/Dream Act application after the freeze date?
If any FAFSA/Dream Act application is received by AHC after the freeze date, the units enrolled in as of the date the application was received will determine the amount of PELL, FSEOG, and Cal Grant funds you will receive for the semester.
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 If AHC receives my FAFSA/Dream Act application before the freeze date and I registered in my classes by the freeze date, but I have not finished my financial aid file until after the semester ends, what will my financial aid be based upon?
Per the Department of Education, you will only be eligible to be paid for completed classes.  If you were frozen at 12 units but then dropped 6 units, and completed the other 6 units, you will only be paid for the classes you completed.
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Do I have to be a full-time student to receive financial aid?
Eligibility for financial aid may vary. Some students are eligible while enrolled less than half time and others are not eligible unless enrolled full time. (BOG Fee Waivers are available for any level of enrollment if you are considered a California resident and meet eligibility requirements.)
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How many units are considered full time for financial aid?
12 or more units: Full time
9-11.5 units: 3/4 time
6-8.5 units: 1/2 time
(Less than 6 units may be eligible for funding in certain cases.)
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I need a copy of my award notification, how do I go about getting one?
You can obtain your award notification by logging into myHancock.  Click on the Financial Aid tab then click on Financial Aid Award.  Select school year and submit.  You will click on award overview tab and this will show your award notification.
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What is Federal Work Study (FWS)?
Federal Work Study is a program that provides you with part-time employment, either on or off campus, to help meet your financial needs.
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How do I apply for Federal Work Study (FWS)?

  • Complete and submit a FAFSA
  • Complete the "unsatisfied requirements" that are listed on your myHancock Financial Aid tab.
  • After completing your "unsatisfied requirements", the financial aid office will send an email to inform you of your award eligibility.
  • Log into your myHancock, select the Financial Aid tab, click on Financial Aid Award, select an Aid Year then submit, click on the Award Overview tab and then print.  You must bring this printout to the Career/Job Placement Center on the Santa Maria Campus, Student Services Building A, 2nd floor, Room A207 or the Lompoc Valley Center, Building 2, Room 111.
  • The Career/Job Placement Center will work with the financial aid office to confirm your eligibility to earn FWS funds, once eligibility is confirmed, the award will be added to your award screen.
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What are the requirements to be eligible to receive Federal Work Study (FWS)?

  • A completed financial aid file.
  • Enrolled in at least 6 units.
  • Meet the Satisfactory Academic Progress (SAP) Standards.
  • For additional requirements please visit the Career/Job Placement Center on the Santa Maria Campus, Student Services Building A, 2nd floor, Room A207 or the Lompoc Valley Center, Building 2, Room 111.
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  What happens if I drop a class/es?
If you are receiving any financial aid other than a Board of Governor's fee waiver (BOG), dropping classes could result in the student repaying federal funds already received or could reduce future financial aid funding.  It is recommended that you contact the financial aid office before dropping classes.
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Do I have to pay a student loan back?
Yes.  Payments for student loans begin once a student falls below half-time enrollment or leaves school for six months.
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Why do I have to fill out so many forms?
We have tried to eliminate as much paperwork as possible while still complying with the federal regulations. Some students need only one or two forms to complete their file while others may need several. It is to your advantage to complete and return all forms promptly.
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What is verification?
Verification is checking the information you reported on the FAFSA is correct.  The Department of Education randomly selects students for verification. If selected, additional information may be requested to resolve missing or conflicting information. If the additional information is not submitted to the Financial Aid Office it will delay the completion of your file.
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The Financial Aid Office is asking for additional documents, can I fax those?
No.  Documents requested by the Financial Aid Office can be mailed, brought into the Santa Maria office or taken to the Lompoc Valley Center.  They may not be faxed or emailed.  If documents are received by fax or email, they will not be reviewed, and the processing of your file will be delayed. 
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Do I reapply for financial aid every year?
YES! You MUST reapply by submitting a FAFSA  for each academic year. You should apply as early as possible but not before January 1 for the following academic year.
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What is Satisfactory Academic Progress?
Federal financial aid regulations require that a school establish satisfactory academic progress standards for students applying for, or receiving financial aid. These regulations require that the financial aid office review all periods of a student’s enrollment history, regardless of whether financial aid was received, to determine if a student is making academic progress towards an educational goal... (See the SAP Policy PDF)
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What do I do if I am cancelled from financial aid?
Attend a Satisfactory Academic Progress (SAP) workshop to understand why you are cancelled and see what options you may have for reinstatement.
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How do I check my financial aid status?
Your financial aid status can be checked online through myHancock.  (See Instructions PDF)
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Will financial aid pay for all of my expenses so I will be able to quit my job while going to school?
Probably not. Financial aid is intended to supplement your current income, not to replace it. Financial aid is meant to be used for additional expenses associated with going to school. 
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Where do I get information about Higher One and AHC bulldog card?
Allan Hancock College has partnered with Higher One, a refund management company, to disburse your fee refunds, financial aid and scholarships to you as quickly as possible.  For information about the AHC bulldog card click here. 

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Last Modified Oct 3, 2014